Job Information
Robert Half Administrative Assistant in Burnsville, Minnesota
Description
Robert Half is seeking an organized and proactive Administrative Assistant to join our client’s growing construction company in Burnsville, MN. In this role, you will provide essential support to the executive management team and contribute to the smooth operation of the office. The ideal candidate will have strong communication skills, attention to detail, and a professional demeanor to manage various administrative tasks. You will be responsible for facilitating internal communications, organizing meetings and events, assisting with billing and accounting functions, and supporting the sales and dispatch teams. This is an excellent opportunity for someone looking to make a meaningful impact in a fast-paced, growing organization. If you are a team player with the ability to manage multiple priorities, we encourage you to apply!
Responsibilities:
Lead all reception duties, including answering phones and greeting visitors.
Manage internal communication initiatives, ensuring alignment on project timelines and deliverables.
Organize and maintain files, records, and documentation, ensuring easy access and up-to-date information.
Oversee office supply inventory, ordering, and vendor management.
Support the executive management team by facilitating communication among internal team members, ensuring clear and efficient collaboration across all levels of the organization.
Draft, review, and manage correspondence, ensuring professional and concise communication.
Assist in the preparation of materials for meetings, client presentations, and other executive engagements.
Coordinate logistics for company events, meetings, off-site visits, and internal functions.
Support the billing department with accounting activities, such as processing invoices, bank deposits, and collecting payments.
Support the sales and dispatch team with necessary administrative tasks, customer call messages forwarding, and scale operations.
Assist with special projects, including research, data gathering, and coordinating cross-departmental efforts.
Requirements
Qualifications:
Associate or bachelor’s degree in Business Administration, Communications, or a related field is preferred.
2+ years of experience as an office administrator is preferred.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Prior experience in a construction environment is a plus.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
High level of professionalism, integrity, and attention to detail.
Benefits:
Full benefit package including, Medical, Dental, and Vision insurance, short term and long term disability plans, and company paid life insurance.
401K with company match
2 weeks of PTO + 8 paid holidays
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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