Shire Jobs

Position Overview

The role of the HR Generalist is to support the Senior Manager, People & Culture to ensure the effective implementation of Company HR Strategy and Policies and Procedures onsite. It assists in sustaining a positive work environment by developing trust based relationships with associates and managers in order to deliver key HR priorities such as Compliance, Talent Acquisition and Learning and Development and Compensation and Benefits services. In doing so it also supports the general administration and operation of local HR Departments, including the implementation and follow up of metrics, reporting, monitoring of relevant KPI's, review and development of policies and procedures.

Key Responsibilities

• Employee Records Management : Employee personnel files and records management and administration for the business unit, to meet statutory requirements for government inspection and audits. Create and archive HR files in accordance with legal regulations, and ensure a classification and identification process for access for auditing purposes as needed. Provide data and documents for audits as required.

• Wet Signatures : Coordinate getting wet signatures for contracts and other HR-related documents in North Africa against the chart of authority

• Learning/Training Administration and Coordination : Provide 'on the ground' support for training delivered locally, in cooperation with Coca-Cola University/Talent & Development Manager (distribution of training materials, ensuring correct set-up of the venue, ordering catering and providing local assistance to the training facilitators, PO creation).

• Compensation & Benefits On-site Coordination : Provide support to the C&B team in any related local activities, to make sure that the benefits programs are managed and maintained according to the plans and according to the local legislation. Provide administration support for leave management and service awards process.

• On-boarding : Collect all necessary documents from new hires and make sure the documents have been filled in and signed as required by the local rules or legislation. Organize and deliver an on-boarding session for new hires regarding local rules, local benefits, HR support model etc.

• Coordination of Temporary Staff: End-to-end coordination and providing administrative support for temporary staffing in close cooperation with external agencies and managers.

• Coordination of Interns and Consultants : Recruitment, coordination of the payroll cycle, preparation of calculations, new hire and termination documents, timesheet coordination ensuring appropriate approvals are obtained and submitted for payroll process.

• Other HR Administration: coordination of medical check-ups for associates, preparation of required HR documentation in local language, support with translation and data validation, Purchase Order creation and invoicing administration for HR related activities, preparation of reports and calculations, org charts updates etc.

• Training on-boarding program

• Talent Acquisition Activities : Talent Acquisition Process Implementation: Lead the recruitment process including screening applications online, liaising with local recruitment agencies, managing and replying to applications while utilizing the TA systems in place. Leading initial assessments, scheduling interviews and debriefs and any related follow-up required.

• Conducting initial interviews with candidates as per the Coca-Cola interviewing guidelines and shortlisting qualified candidates. Managing interviews logistics. Preparing Interview guides and assigning questions for interviewers and providing all interview materials to hiring managers in a timely manner. Ensuring effective close out of the interview process in terms of feedback to successful and unsuccessful candidates. Recording/admin of local job descriptions in management system.

• On-boarding: Administration of the on-boarding program

• Medical Insurance : Ensure addition/deletion of new hires/leavers form the medical insurance premium (card issuance/deletion)

• Ensure that TOB is applied correctly and creating the processes for the reimbursement/chronic cases/approvals needed and related services.

What you need to be successful

• Bachelor's degree in Human Resources / Social Sciences or a related field or equivalent related work experience

• HR Generalist background and/or experience in shared-services organization desirable

• 1-3 years of experience in HR administration/generalist roles

• Organized and logical and professional in communications with others

• English, Arabic, communication fluency essential

• Focus on timely and consistent execution with quality, strong attention to detail, and ability to multi-task and prioritize

• Being a change agent - ability to live with and manage ambiguity

• Curiosity and continuous learning and process Improvement mindset and delivery

• Continuous networking with colleagues and clients

• Cross-cultural sensitivity

• Experience in case management tools usage will be an advantage

• Good Knowledge of the Egyptian labor & employment law, especially good understanding of files and records management rules, contracts of employment, social law.

• Data Analysis: Knowledge of data analysis methods, which includes the ability to analyze and interpret data

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.