Job Information
SEYMOUR PACIFIC DEVELOPMENTS LTD. Civil Administrator in Campbell River, British Columbia
The Civil Administrator will be flexible and work effectively in a fast-paced environment providing support to the Civil Department and ensuring comprehensive communication and efficient flow of all required paperwork between the site and the various Home Office departments.
Your contributions to the team:
Provide administrative support to the Director of Civil Construction and Civil Project Coordinators
Assist in coordinating purchase orders, purchase change orders, and ensuring approvals are processed and tracked
Work in close collaboration with other Head Office personnel to maintain paper flow and communication between departments
Ensure accurate data entry and daily log input
Upload, organize, and maintain files
Collect gas, Visa, and expense receipts from Civil Team for reimbursement
Coordinate travel and accommodations
Coordinate invoice reviews and approvals, including verification of correct charges, approval of invoices, purchase orders, investigating as required
Coordinate Civil permits, surveys and inspections
Obtain Engineers’ certification/sign-off as required on Schedules and other legal construction documents
Upload Civil documents, surveys, inspections, tests etc. to ERP
Raise any inconsistencies in the monitoring of labour/equipment/material resources, costs, reimbursements, general expenses on self-performing sites
Maintain and update Project Assignments
Setup weekly Civil Department meetings
Regularly update the Civil Projects Board
Other administrative tasks, as requested
What you need to be successful:
Post-secondary education in office administration or equivalent preferred
Minimum two years’ experience as an office administrator
Advanced level of proficiency with MS Office
Proficiency with Ceridian/Dayforce and Vista by Viewpoint an asset but not required
Ability to effectively communicate with suppliers and vendors
Strong multi-tasking and organizational skills
Ability to work well with others in a fast-paced construction office environment
Why Seymour Pacific?
Seymour Pacific Developments is an industry leader in building multi-family homes with unparalleled speed and efficiency. We develop and build over 1000 units a year by leveraging effective teamwork and industry expertise. We offer excellent wages and benefits, as well as a variety of training for employees who are motivated to succeed and want to expand their horizons.
Seymour Pacific Developments practices equal opportunity hiring and onboarding processes to ensure equal access and participation for everyone. We understand that we have a responsibility for ensuring a safe, dignified, and welcoming environment and we are committed to creating an inclusive environment for all employees irrespective of race, colour, religion, sexual orientation, gender identity, or any other status protected by law. We believe in integrating people with disabilities into our workforce by removing barriers and meeting accessibility needs.
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