Job Information
Aston Carter Accounts Receivable Specialist in Carlsbad, California
Hiring for an AR Specialist in Carlsbad, CA with a manufacturing company!
Skills & Qualifications:
• Degree or certification in Accounting/Finance or equivalent level of experience
• Basic knowledge of accounting principles and fair credit practices.
• Strong written and oral communication skills and ability to interface with all levels of the organization.
• Deadline-oriented, able to prioritize and multi-task in a fast-paced environment.
• Detail oriented with strong analytical skills.
• Able to effectively work as part of a team toward meeting department goals.
• Functions effectively in a high-volume work environment with critical deadlines, and quickly adapts to new challenges or changing priorities.
• Skilled at solving problems and thinking creatively or “out of the box”.
• Strong attention to detail to ensure accuracy of work.
• Self-starter who takes the initiative to start and complete assignments with minimal direct supervision. Able to work independently.
• Proficient in Microsoft Office applications, including Excel, PowerPoint, and Word.
• Hands-on experience operating spreadsheets and accounting software.
• Excellent data entry, communication, customer service, and problem-solving skills.
• Ability to calculate, post, and manage accounting figures and financial records.
• Strong written and verbal communication skills.
• Must possess strong time management skills.
Description:
• Responsible for entering checks, ACH, and wire payments from company bank account into accounting software daily.
• Manage company accounts receivable (AR) and collections for customers and communicate data to Controller as needed.
• Communicate with various departments including Project Management, Sales, and Operations, to obtain information about the status of customer jobs.
• Make collection calls and generate necessary correspondence for all overdue accounts.
• Create Journal Entries in accounting software to correct AR and cash GL balances.
• Reconcile customer accounts in a timely manner to ensure credits and payments are applied correctly.
• Assist HR in the management of the front desk.
• Mange AR inbox and respond to all inquiries within a 24–48-hour timeframe.
• Prepare job reconciliations and reports for customers, project managers, and sales team as needed.
• Compile documentation to support transactions during audits by internal and external parties.
• Participate in weekly AR updates with Controller on customer accounts and aging.
• Reconcile all bank accounts on a monthly basis.
• Assist Controller in review of new and existing customers to establish credit terms, credit line increases, decreases, or termination of credit due to poor payment history.
• Review and disseminate mail to HR and Controller.
• Promote a positive work environment.
• Maintain a safe work environment.
• Other duties, tasks, and responsibilities that may be assigned at any time.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.