Shire Jobs

Job Summary:

As an Office Coordinator at Sotheby’s International Realty, you’ll play a key role in creating an exceptional experience for our clients, associates, vendors, and the public. Your friendly demeanor, attention to detail, and organizational skills will contribute to the smooth operation of our office. If you thrive working in a dynamic environment and enjoy providing outstanding support, we want to hear from you!

Essential Duties and Responsibilities:

Client Service Excellence:

• Anticipate and respond to the needs of clients, associates, and visitors

• Serve as the primary liaison for all inbound calls, delivering consistent professional and engaging assistance

• Greet and direct clients, vendors, and other visitors

Administrative Support:

• Assist fellow staff and sales associates with general administrative tasks

• Handle incoming mail, packages, and faxes promptly and efficiently

• Maintain an organized and clean work environment

Supply Management:

• Order office and kitchen supplies for all offices

• Keep track of inventory and restock supplies, as needed

• Ensure kitchen supplies and office equipment are well-maintained

Communication:

• Build, distribute, and update monthly agent floor schedules for each office

• Ensure window displays and promotional materials (PODs) are updated daily

• Coordinate office meetings and events

• Prepare and distribute the Nightly Update and Weekly Update

• Maintain the office meeting and events calendar

Qualifications

• One or more years' experience in a customer centric business environment with administrative responsibility for office operations is preferred

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

• Strong customer service skills with excellent verbal and written communication skills

• Adaptable and willing to work in multiple locations throughout the Monterey Peninsula, as directed by the Vice President

• Ability to multi task, prioritize, and be flexible with changing business needs in a team environment.

Join our team and contribute to the success of Sotheby’s International Realty! Compensation is $20 - $22.25/hour, depending upon experience, and the position includes full benefits to include the following (and more):

• Medical, Dental, Vision,

• Short-term and Long-term disability benefits

• 401(k) savings plan with company match

• Paid Time Off to Include Holidays, Vacation Time, and Sick Time

• Paid Family Leave

• Life Insurance

• Business Travel Accident Insurance

• All employees receive access to LinkedIn Learning

• Tuition reimbursement for approved programs

• Employee Referral Program

• Adoption Assistance Program

• Employee Assistance Program

• Health and Wellness Program and Incentives

• Employee Discounts

• Employee Resource Groups

#LI-ME1

Sotheby's International Realty® (https://www.sothebysrealty.com/eng) is one of the world’s most prestigious names in real estate and this luxury real estate franchise network was created in 2004. Since that time it has grown to approximately 990 franchise and company owned offices globally and over 24,000 independent sales associates in 75 countries and territories. Franchise affiliates benefit from an association with the venerable, centuries-old Sotheby’s auction house. Sotheby’s International Realty is a subsidiary of Anywhere Real Estate Inc.

Anywhere Real Estate Inc. (http://www.anywhere.re/)  (NYSE: HOUS) is on a mission to empower everyone’s next move. Home to some of the most recognized brands in real estate Better Homes and Gardens® Real Estate (https://www.bhgre.com/) , Century 21® (https://www.century21.com/) , Coldwell Banker® (https://www.coldwellbanker.com/) , Coldwell Banker Commercial® (https://www.cbcworldwide.com/) , Corcoran® (https://www.corcoran.com/) , ERA® (https://www.era.com/) , and Sotheby's International Realty® (https://www.sothebysrealty.com/eng)

The Anywhere portfolio includes franchise and brokerage operations as well as national title, settlement, and relocation companies and nationally scaled mortgage origination and underwriting joint ventures.  Supporting approximately 1.5 million home transactions in 2021, Anywhere is focused on simplifying, digitizing and integrating the real estate transaction for all consumers, no matter where they may be in their home buying and selling journey.  With innovative products and technology, Anywhere fuels the productivity of its approximately 196,200 independent sales agents in the US and approximately 136,400 independent sales agents in 118 other countries and territories.

At Anywhere Real Estate, diversity fuels success – for our company, for our employees, and for our industry. We strive to be a top destination for diverse talent, committed to creating a culture of belonging that empowers everyone’s next move. We pursue talent – strategic thinkers who are eager to always find a better way, relentlessly focus on talent, obsess about growth, and achieve exceptional results. We value diversity – respecting backgrounds, cultures, perspectives, and beliefs. We develop our diverse talent base – through increasing representation in executive key leadership roles with actions including mentorship programs and partnerships with real estate associations that promote diversity and inclusion. Read more about our company’s diversity, equity, and inclusion efforts in our annual Corporate Social Responsibility Report (https://assets.website-files.com/633f08923c4c519693723aa5/63f7690462db639dcd8b18de_Anywhere%20CSR%20Report%202022.pdf) .

You’ll find our commitment to diversity reflected in our achievements:

• Recognized as one of the World’s Most Ethical Companies since 2011.

• Anywhere has also been designated a Great Place to Work since 2019.

• Recognized by Fortune as one of America’s Most Innovative Companies.

• Honored by Forbes as one of the World’s Best Employers for Diversity and Top Female Friendly Companies.

With a diverse employee population, we know we will succeed together and move real estate to what’s next. We hope you’ll join us.