Job Information
University of North Carolina at Charlotte Sr. Research Administrator in Charlotte, North Carolina
Position Number: 000340
Department: Div of Research (Adm)
Employment Type: Permanent - Full-time
Months Per Year: 12
Essential Duties and Responsibilities:
Provides sponsored project management from budget approval to project closeout in post-award service teams, supporting an average of 200 awards in several colleges and their departments. This position advises and assists department staff and other units within the university, ensures compliance with appropriate federal, agency, state, and university regulations, policies, and procedures, and administers sponsored projects for fiscal and programmatic compliance.
Provide administrative oversight and support for budgets, labor distributions, expenditures, cost sharing, project deliverables, and regulatory compliance; ensure appropriate and complete recording of project costs; resolve deficits; monitor subcontractor and consultant performance and billing; establish, maintain, and close out projects in the university accounting system.
Review award budget for conformance to University, sponsor, and regulatory costing requirements: resolve issues with the department.
Advise and assist department staff and other units in administering sponsored projects. Interpret sponsor, university, and government regulations, guidelines, and policies.
Monitor revenue and expense and perform grant accounting for sponsored projects in compliance with CASB , Uniform Guidance, various governmental agencies, and other sponsor regulations and institutional policies.
Maintain oversight of financial records for each award. Monitor budget variances: review and process internal budget modifications.
Approve expenditure requests and review cost transfers for validity, backup documentation, and fund availability. Ensure prior approvals are obtained from the sponsor where applicable.
Maintain up-to-date knowledge and expertise in federal, state, local, and other agency regulations and policies to assure compliance.
Remain current on applicable laws and the Uniform Guidance pertaining to sponsored program activities.
The position will maintain the integrity of the Office of Sponsored Projects Administration’s accounts for reporting.
Assist principal investigators, project directors, staff, department administrators, and other customers with accurate, timely information and reports.
Assist with sponsor audits, the Uniform Guidance annual single audit, and compliance audits as needed.
Review award documents for special conditions or restrictions, programmatic and other deliverables, cost sharing, reporting, and billing requirements.
Act as a primary point of contact with their assigned projects to solve compliance, operational issues, and problems that may affect UNC Charlotte’s ability to utilize grant funds or complete funded projects properly.
Answer and research high-level questions put forth by the colleges and manage conflict between funding agencies and UNC Charlotte.
Interact with other offices on high-level sponsored program activities, such as technology transfer, compliance, legal, and academic affairs.
Minimum Experience / Education:
Masters of Business Administration, Finance, or Accounting and 1-2 years of experience; Bachelor of Business Administration or Accounting with 2-4 years of experience or equivalent education/experience
Preferred Education Skills and Experience:
Bachelor’s degree preferred in Business or Accounting with 4 – 7 years of experience.
Experience in Higher Education Research Administration in a Central Office.
Banner Experience or other electronic financial systems.
Proficiency in Excel and Word.