Shire Jobs

Position Information Position Title: Administrative Assistant 2 - Part Time General Responsibilities Office Support/Department Records Manager (50%) • Answers telephones; receives and refers visitors; resolves problems and responds to inquiries regarding department procedures and services. • Establishes and maintains filing systems and logs. • Receives, processes, logs and responds to a variety of routine, complex and sensitive public records requests submitted to the department in a timely and appropriate manner. Requests may be in-person, email, written, fax, or telephone inquiries. • Assists with processing and disclosing public records in compliance with Washington State Public Records Act regulations and other legal and policy mandates; redacts information that is exempt from public records disclosure. Records include, but are not limited to, police reports, emails, background checks, investigative files, photographs, body camera and surveillance video. • Locates and gathers department records to determine whether responsive records exist; communicates in writing with any requestor in cases of unusual requests that may cause delays in obtaining all requested information. • Assists with Livescan fingerprint program. • Assists with record retention, archiving and destructing per Washington State retention schedules. • Oversees lost and found program. • Assists with website updates. • Provides backup for the following: telephones; receiving and referring visitors; resolving problems and responding to inquiries regarding departmental procedures and services. • Provides backup for reviewing, approving and merging case reports. Assists with creating and maintaining report case files. • Performs related work as required. Technical Support (50%) • Performs professional and technical duties involving research, troubleshooting, analysis, testing and development to support the various software and equipment within the police department. • Assists with planning for new technology needs; researches technology options and recommends solutions. • Maintains accurate inventory records for Police Department hardware and software licensing to include asset management for police department hardware, software, lifecycle management, and disposal. • Develops documentation and procedures for the installation, maintenance and use of systems. • Manages video systems, technology projects, software/hardware updates, security systems, mobile data computers and body worn cameras. • Implements new systems or systems changes/upgrades and trains system users. • Provides input on policy and procedure associated with new technology programs. • Sets up and removes user access to PD systems, mobile data computers, body worn cameras, VPN technology and other department technology. • Provides support for football games and special events. • Assists with reviewing surveillance video • Performs related work as required. Recommended minimum qualifications • Bachelor's degree in computer science, communications, criminal justice or emergency management, or related field, or relevant experience. • Two years of experience in a computing operating systems environment. • Knowledge of leading practices for records management and retention. • Effective oral, written and interpersonal communications. • Ability to think analytically, creatively and independently. • Ability to pass state and federal background checks. • Strong organizational and time management skills necessary, and ability to multi-task. • Excellent computer skills • Must pass police department background investigation Recommended preferred qualifications • Prefer experience in a PC support environment, experience with relevant software and