Shire Jobs

Description:

BID/JOB ANNOUNCEMENT

Administrative Assistant III

Bureau of Behavioral Health

Mental Health Clinics

Salary: $58,956

Number of Positions: 1

This position is open to current BIDDERS from AFSCME AND the PUBLIC including current city employees in other unions or non-union positions. Only current city employees covered under the City’s Collective Bargaining Agreement with AFSCME are considered BIDDERS, these individuals are eligible to bid. Qualified BIDDERS who properly submit a bid will receive preference over any non-bidders.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

MISSION

The mission of the Chicago Department of Public Health is to work with communities and partners to create an equitable, safe, resilient and Healthy Chicago.

ROLE SUMMARY

Under general supervision, the class performs administrative and office management support functions for a city manager, or supervises clerical and administrative office operations; and performs related duties as required.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Interacts with clients with empathy and compassion, providing a supportive and non-judgmental environment for patients, ensuring patient comfort and safety;

• Researches, compiles and analyzes data to prepare programmatic and administrative reports;

• Relays and interprets management directives to staff;

• Participates in the conduct of studies and special projects and prepares reports on findings;

• Studies office operational processes and recommends procedural changes to improve efficiencies;

• Creates and maintains databases and spreadsheets using various software packages;

• Edits and proofreads documents and reports;

• Drafts correspondence for supervisor’s signature;

• Orders and maintains materials and supplies and resolves problems with vendors;

• Responds to inquiries or complaints from the general public and explains departmental policies;

• Researches costs and analyzes expenditures to assist in the preparation of the annual budget;

• Maintains basic accounting and petty cash records for office related expenditures.

• Assigns and reviews the work of staff engaged in performing a variety of clerical and customer service functions;

• Coordinates office support services;

• Establishes and implements work standards and clerical and administrative procedures and ensures standard are met;

• Provides instruction and training to staff on work operations and evaluates their performance;

• Prepares employee works schedules;

• Assists staff in resolving complex or sensitive operational work problems;

• Prepares various work reports regarding office expenditures, work operations and staff activities;

• Interprets personnel policies and procedures to staff;

• Attends meetings in the absence of the supervisor;

• May participate on task force committees to evaluate existing processes and recommend methods to improve systems.

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class

Locations:

Greater Lawn Location 4150 W. 55th St., Chicago, IL 60632

Days: Monday – Friday

Hours: 8:30am to 4:30pm (3-4 days/week), 11:30am – 7:30pm (1-2 days/week)

Qualifications:

POSITION REQUIREMENTS

Experience:

Three years of progressively responsible administrative or secretarial experience, or an equivalent combination of training and experience.

OTHER SKILLS, ATTRIBUTES, AND ABILITIES

• Good knowledge of office management, administrative procedures, and practices

• Excellent interpersonal and customer service skills

• Excellent organizational skills and attention to detail

• Excellent verbal and written communication skills

• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor

Applications for this position will be accepted until 11:59 pm CDT on 7/09/2024