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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11991809 By joining our team, you\'ll be part of our life-changing Mission and Vision. You\'ll work in a truly inclusive environment where diversity and equity are championed through words and actions. You\'ll contribute to an innovative culture that is second to none, one that embraces curiosity, discovery and compassion. You\'ll play a role in something that\'s never been done before as we integrate science and clinical care to help patients achieve better, faster outcomes - as we Advance Human Ability, together.

Job Description Summary

The Administrative Assistant will perform record keeping, bookkeeping, supply requisition/distribution, and scheduling duties for assigned department. Works effectively in a team structure to assure efficiency of workflow and provide coverage.

The Administrative Assistant will consistently demonstrate support of the Shirley Ryan AbilityLab statement of Vision, Mission and Core Values by striving for excellence, contributing to the team efforts and showing respect and compassion for patients and their families, fellow employees, and all others with whom there is contact at or in the interest of the institute.

The Administrative Assistant will demonstrate Shirley Ryan AbilityLab Core Attributes: Communication, Accountability, Flexibility/Adaptability, Judgment/Problem Solving, Customer Service and Core Values (Hope, Compassion, Discovery, Collaboration, and Commitment to Excellence) while fulfilling job duties.

Job Description

The Administrative Assistant:

• Performs reception activities including answering the phone, responding to call lights, including emergencies, and greeting internal/external customers.
• Performs record keeping and file maintenance tasks such as gathering and sorting file materials, identification and preparation of new files.
• Enters charges into a billing system as well as processes petty cash, travel and business requests, licensure renewal reimbursements, and time cards, monitoring expense accounts to verify accuracy.
• Prepares forms letters, correspondence, memos, and other reports.
• Prepares supply, equipment, and print shop requisitions based on inventory and requests, including processing, tracking requests and delivering to requester.
• Schedules meetings, appointments, conferences, and travel needs, notifying requester and other parties of itineraries.
• Assists with setting up meetings including preparing and distributing materials, and coordinating meeting logistics such as catering and AV equipment.
• Performs all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab.

Reporting Relationships

Reporting relationships will vary according to departmental administrative structure

Knowledge, Skills & Abilities Required

• High School Diploma and 1-2 years of college or other equivalent post high school experience.
• One to three years experience in a general office environment.
• Proficiency in keyboarding skills.
• Application of a variety of PC software and office equipment (photocopying, fax machine, Dictaphone, calculator, multi-line phone, etc.).
• Basic communication and interpersonal skills necessary to interact appropriately with internal/external customers in various circumstances.
• Organizational skills necessary to efficiently prioritize and complete a variety of tasks.
• Ability to collaborate effectively in a team setting in order to maximize quality and efficiently of operations.

Working Conditions

Normal office environment with little or no exposure to dust or extreme temperature.

The above statements are intended to describe the general nature and level of work bein performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Equal Employment Opportunity

ShirleyRyan AbilityLab is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.