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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12200966 Department

BSD OCR- Post Award

About the Department

The Office of Clinical Research (OCR) is dedicated to supporting the infrastructure for the management and administration of clinical research at The University of Chicago as well as individual research programs with the goal of improving communication, consistency and collaboration across the Biological Sciences Division and UChicago Medicine.

To mission of the OCR is to catalyze clinical research by providing expertise, resources, infrastructure, and systems that facilitate clinical research operations and enable collaboration across the enterprise while promoting compliance and human subject protection on behalf of our diverse community of patients and volunteers.

Job Summary

The Clinical Trials Financial Coordinator will provide administrative financial support in an intensive customer service environment within the Biological Sciences Division Clinical Trial Financial Group (CTFG).

This position will have primary accountability to the Associate Director of the Clinical Trial Financial Group within the OCR. This role is critical in providing support to CTFG and BSD leadership.

Responsibilities

• Responsible for timely routing and management of Confidentiality Disclosure Agreements (CDAs) through execution.
• Assists Budget and Contract Managers (BCMs) by working with sections/departments to ensure all start-up documents are received and ready to route in CTMS.
• Assists Amendment Managers to process changes required due to a protocol and/or contract amendment.
• Request amendments from sponsors for period of performance date extensions and PI changes.
• Works with the Director and BCMs to ensure routing, pending, and tracking data is updated and accurate.
• Creates accounts and works within the Oracle Cloud ERP.
• Allocates, authorizes, monitors, and controls expenses.
• Facilitates check and wire-transfer deposits and earnings invoicing for industry funded clinical trials.
• Maintains accurate accounts receivable and payable data in VETS (Visit Earnings Tracking System) and OnCore.
• Assists Financial Managers (FMs) with timely reconciliation and close-out of terminated clinical trial FAS accounts.
• Maintains, oversees, reconciles, and corrects errors in accounts.
• Processes clinical research and core bills for payment.
• Communicates regularly with study staff on accrual tracking.
• Maintains central CTFG tracking system for VETS and Oracle and completes data entry in AURA.
• Works with other administrators on the procurement process including purchasing, internal requisitioning, and personal and travel reimbursements.
• Allocates and authorizes expenditures.
• May work with administrators to manage financial and administrative aspects of sponsored project proposal preparation, submission, and post-award grant administration.
• Assists FMs in relations and communications with funding agencies, subcontractors, and others.
• Monitor expenditures on approximately 650 active individual faculty accounts.
• Propose solutions to discovered problems and fix according to proper policy and procedure.
• Compare actual spending to original budget and identify any variances with particular attention being paid to faculty salary.
• Develop a working knowledge of university policies and procedures as well as a working knowledge of policies and procedures of various funding agencies.
• Act as a resource to all faculty and staff within the Division and function professionally.
• Create and maintain excel spreadsheets and Access databases as necessary to track clinical trial finances.
• Assists in the r view of all applications against university guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
• Assists with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

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Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

College or university