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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12200241 Department

F&A FIN - Procure-to-Pay Shared Services

About the Department

Payment Services partners with the campus community to ensure that all University payment functions adhere to University policies, IRS regulations, and generally accepted standards. Payment Services works with our customers to properly onboard suppliers/payees and process all payments in a timely manner to meet customer (supplier, faculty, and staff) needs and expectations in the areas of supplier/payee payments and employee expense reimbursements.

Job Summary

Reporting to the Procure-to-Pay Director, the Employee Expense and Cost Corrections Supervisor is responsible for administrating and overseeing the University\'s employee expense and cost corrections programs. This position requires excellent customer service and relationship building skills. The Employee Expense and Cost Corrections Supervisor is responsible for ensuring compliance with all appropriate University, Federal, and State policies and regulations. The ideal candidate will be a proactive worker with the ability to anticipate issues and provide guidance on solving problems.

Responsibilities

• Manages team responsible for compiling information, ensuring accuracy and compliance with University policies and IRS regulations, and entry of data into the University employee expense system.
• Manages team responsible for providing appropriate guidance to campus and external clients regarding requested transactional corrections to invoices and other accounts payable transactions; ensures any requested changes are properly approved, prepared, reviewed, and recorded according to institutional policies and procedures.
• Provides guidance and coordinates with campus clients on all aspects of employee expenses and cost corrections.
• Provides analysis and reports pertaining to the employee expense and cost correction programs, including reports created by the GEMS Delegate team and reporting breakdown of campus-wide cost corrections.
• Hires, trains, evaluates, leads, and develops the activities of employees who perform expense program management and cost correction roles for the Procure-to-Pay Shared Services organization.
• Supports the Procure-to-Pay Shared Services Director in identifying and implementing opportunities for continuous improvements in processes, systems, and procedures.
• Ensures service is delivered with a strong focus on customer satisfaction and in accordance with SLAs.
• Develops and maintains effective relationships with key stakeholders on campus as well as external constituents.
• Conducts periodic compliance audits and resolves any issues raised by internal and external stakeholders.
• Supervises the day-to-day payments and receipts of bills, as well as the maintenance of accounts payable and receivable ledgers.
• Recommends the amount of working capital necessary to finance accounts payable and/or receivable operations.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field or an equivalent combination of education and experience.

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Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

• Bachelor\'s degree, preferably in business administration.

Experience:

• Customer service experience.
• Related business experience with strong emphasis on expense management.
• Background in a not-for-profit higher edu ation institution.

Technical Skills or Knowledge:

• Familiarity with administrative processes, procedures, and systems within a university setting.
• Demonstrated ability to use analytical techniques to reconcile financial data and review and process financial documents.
• Prior experience as a functional user with an ERP system, preferably Oracle Fusion.
• Prior experience working in Concur.
• Intermediate to advanced proficiency in the use of Excel (vlookup, pivot tables, etc) and other database softwares (i.e. Cognos, Tableau, Oracle, etc.).
• Strong personal computer skills, including Microsoft Office Suite and Outlook.

Preferred Competencies

Demonstrated history of balancing multiple priorities and projects simultaneously with the ability to adapt to the changing needs of the business with a focus on meeting milestones and deadlines.

Demonstrated success in project leadership roles managing competing priorities and building a positive, growth-oriented, team-based environment.

Enforce policies and continuously focus on process improvement.

Excellent organizational s