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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11940450 Department

Graham Advancement & HR

About the Department

The Graham School provides continuing education programming for adult learners.

Job Summary

The University of Chicago Graham School connects people around the world to the University\'s distinctive ideas and intellectual community through events, courses, and degree programs. The Events Manager will play a critical role in ensuring our role as the \'front door\' of the University remains vibrant.

Each year, the Graham School hosts more than 50 online and in-person events that bring together more than 20,000 registrants. Reporting to the Chief of Staff, the Events Manager will oversee the execution of these gatherings.

Responsibilities

• In partnership with the Dean, Advancement Team, Marketing Team, and program leadership, plans, coordinates, and executes in-person and virtual events includinglectures, seminars, symposia, and other community engagement events.
• Executes event logistics and other moderately complex assignments with some guidance from others.
• Manages venue selection and contract negotiation.
• Monitors event expenses, including preparation of reports on costs.
• Reviews and finalizes guest lists and sends confirmation and follow-up emails to guests.
• Communications with event registrants, which includes sending event recordings.
• Works to implement ideas for improvement as identified in post-event feedback.
• Drafts and creates event registration landing pages on the Graham School\'s WordPress websites.
• Partners with marketing team in extending event invitations.
• In coordination with marketing and content manager, manages Graham School event calendar. Coordinates or adds events to University central calendar (LiveWell) to broaden audience reach.
• Coordinates with marketing and content manager on the development and implementation of recommended best practices for Graham School events.
• Coordinates with the marketing team on promotion efforts, includingsocial media, email campaigns, and other outreach strategies to support registration efforts.
• Acts as an ambassador of the Graham School at public functions, cultivating relationships between constituent groups and the Graham School.
• Executes day-to-day event logistics, and other moderately complex assignments with some guidance from others.
• Assists with research, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, using existing procedures to solve moderately complex problems as they arise.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Experience:

• Strong project management experience.

Preferred Competencies

• Collaborative working style.
• Lifelong passion for the liberal arts.
• Strong commitment to DEIB.

Application Documents

• Resume/CV (required)
• Cover Letter (preferred)

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Communications

Role Impact

Individual Contributor

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled

Weekly Hours

37.5

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University\'s Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a div