Job Information
Aston Carter Executive Assistant in Chicago, Illinois
Job Title: Executive AssistantJob Description
This role serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. Responsible for providing administrative support to the CEO and EVP, Operations (EVPO), by managing an array of tasks and responsibilities and handling all phone calls to the CEO’s line. Responsibilities: - Manage and maintain CEO and EVPO calendar - Prepare correspondence and presentations for CEO - Arrange travel and manage travel rewards accounts for CEO - Prepare expense reports for CEO and EVPO - Plan meals and coordinate lunches for CEO and EVPO - Coordinate and follow up on Management and Executive Meetings - Assist CEO with planning and execution of the annual company-wide kickoff meeting Operations Support: - Oversee and approve all records and retention policies; maintain all electronic and hard-copy records accordingly - Review and approve corporate budget for general and administrative expenses annually - Review and approve Certify reports for Operations team members - Conduct semi-annual audit and update of Business Continuity Plan - Update and format new additions - Collect and create various operational reports for review by the EVPO, such as the real estate tax tracker, insurance tracker, and GC profitability report - Track the status of LLC/entity corporate filings and annual reports with CSC - Assist EVPO in filing litigation documentation - Provide assistance to Accounts Payable to ensure that insurance bills are paid in a timely manner - Perform rotating admin duties
Hard Skills
Proficiency in MS Word, Excel, PowerPoint, Outlook
Proficiency in design software including Adobe Creative Suite (Preferred)
3-5 years of experience as an Executive Assistant
Job Type
This is a permanent position.
Work Site
This is a fully on-site position in Chicago, Illinois.
Work Environment
Downtown Chicago Office
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.