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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12151611 Department

BSD PHS - Administration

About the Department

Public Health Sciences (PHS) is the home in the Biological Sciences Division to biostatistics, epidemiology and health services research. These core fields in public health research share a focus on the development and implementation of complex analytic methods to understand the determinants of health, the efficacy of experimental treatments, and the structure of health care at the population level. Bringing together these fields in one department underscores their commonality and enhances opportunities for interdisciplinary research. Faculty members lead local, national, and international studies, and also welcome opportunities to collaborate with faculty across the Biological Sciences Division and the university. Substantively, our research themes include social and environmental determinants of health, genetics and disease, the economics of health care, and the evaluation and implementation of new technologies in public health and clinical care. In terms of methodological expertise, areas in which our faculty has developed innovative approaches include: risk factor measurement; multilevel, clustered and longitudinal data; clinical trials; administrative health data; social networks; and statistical methods to assess the genetic and molecular basis of disease.

Job Summary

The job is responsible for the administration and student affairs activities for the three graduate programs in the Department of Public Health Sciences. These include course administration and management of student admissions, orientation, and registration and financial processes. The Graduate Program Administrator works closely with faculty, the Office of Graduate and Postdoctoral Affairs (OGPA), Office of Master\'s Education (OME), and university offices such as the University Registrar. This individual is the primary point of contact for student inquiries. The Administrator will also work with faculty to develop enrollment strategies and identify the need for new initiatives or resources to support students and the graduate programs.

Responsibilities

• Monitor the day-to-day operation of graduate programs and addresses student concerns as they develop.
• Manage admissions processes.
• Facilitate activities related to admissions.
• Respond to prospective student inquiries throughout the year.
• Work with faculty leadership on program academic policies and curriculum requirements.
• Manage fellowship support for all PhD students.
• Report annual funding projections and final or updated funding sources to Biological Sciences Division\'s (BSD) Dean of Student\'s Office.
• Submit quarterly funding reports to the BSD Dean of Student\'s Office.
• Submit graduate student aid for Master of Science in Public Health Sciences for Clinical Professionals (MSCP) Program students quarterly to the Office of Master\'s Education.
• Manage program finances from monthly reporting to the preparation and submission of the annual budget.
• Process student reimbursements for conferences, posters, memberships, and various other expenses related to the student\'s research.
• Organize and coordinate events such as new student orientation, new student welcome reception, program retreat, student-faculty workshops, student-invited speaker seminars, peer-mentoring meetings.
• Manage quarterly registration process.Ensure students are registered for the correct and appropriate number of courses.Register students directly, in cases where students are unable to process their registrations or add/drop themselves.
• Track student progress and certify program and divisional requirements are met, maint ining records of the academic progress of students.
• Facilitate evaluations of PhD students every year.
• Maintain program website.
• Maintain listserves for students.
• Track outcomes of program alumni.
• Organize annual course listing, submit catalog updates and quarterly schedule of classes, reserve rooms, and assist faculty with Teaching Assistant and or Grader assignments.
• Attends bi-weekly meetings with Program Director and Associate Dean for Graduate Affairs.
• Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development. Advises various campus-wide and program committees in various aspects of student life.
• Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements