Job Information
AIDS Foundation Chicago Grant Accounting Manager in Chicago, Illinois
The AIDS Foundation Chicago (AFC) mobilizes communities to create equity and justice for people living with and vulnerable to HIV or chronic conditions. We envision a world in which people living with HIV or chronic conditions will thrive, and there will be no new HIV cases. Our work focuses on advancing health equity, preventing new cases of HIV, serving as a collaboration and knowledge center, being a bold voice for change and strengthening our organizational excellence.
We are seeking an individual to serve as our Grant Accounting Manager. The Grant Accounting Manager is responsible for grants management and accounting duties, including auditing and processing subrecipient reimbursement requests, issuing subrecipient agreements, monitoring subrecipient expenditures, monitoring grant expenditures, developing budgets and budget projections, creating related spreadsheets and reports, invoicing and vouchering.
The salary range for this role is $62,933 to $74,057 annually.
Principle functions and responsibilities of this position include the following:
Grants and Contracts Management
Provide comprehensive fiscal, regulatory and administrative management of assigned grants and contracts portfolio
Prepare grant and subrecipient budgets and budget revisions in collaboration with relevant program staff
Complete budget submission process (i.e., completion of budget forms, entering budgets in online systems
Prepare monthly vouchers and accounting and services' worksheets
Monitor grant expenditures, maintain records of use of funds, conduct quarterly expenditure review meetings
Complete funder-required financial reports
Comply with existing laws, government regulations, and terms and conditions of awards
Stay abreast of reporting requirements and complete required reports
Collaborate with program leads to schedule programmatic site visits
Collect and upload required documentation into grants and contracts database
Respond to requests from partner agency finance and contract directors to discuss matters related to the subcontract agreements
Attend required funder meetings
Participate in Programs departmental fiscal reviews as well as housing contract meetings
Prepare for and participate in fiscal site visits at AFC conducted by AFC's funders
Prepare and distribute subrecipient agreements and amendments
Lead fiscal monitoring of subrecipients
Review and audit subrecipient reimbursement requests; providing technical assistance as needed
Act as lead in conducting subrecipient agency fiscal site visits, as required, to monitor compliance with fiscal and administrative contractor requirements
Provide oversight of the organization's annual audit confirmation letters to subrecipients
Ensure completion of audit confirmation letters from and to subrecipients
Complete contract close-out, extension or renewal
Other
Assist the Director of Grants and Contracts on other department-related matters as needed
Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, and others
Maintain and update job knowledge by participating in training and educational opportunities, reading professional publications, and participating in professional organizations
Protect organization's value and manage risk by keeping information confidential
Perform other duties as assigned
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in this class. The omission of an essential function does not preclude management from assignment of duties not listed herein if such functions are a logical assignment to the position.
QUALIFICATIONS
Minimum Qualifications
Bachelor's Degree in Accounting, Finance, Business or related field AND 2 or more years accounting or grants management experience
PLUS Intermediate to advanced-level skill using Excel
PLUS Demonstrated proficiency with accounting software
Preferred Qualifications
Bachelor's Degree in Accounting or Finance
Experience with managing grants and contracts at a not-for-profit organization
Advanced-level skill using Excel
2 or more years' experience conducting financial analyses utilizing Excel and Access
Knowledge of or experience with Financial Edge
KNOWLEDGE, SKILLS, AND ABILITIES
Strong interpersonal skills including the ability to develop and maintain professional, trusting, and positive working relationships with mangers, supervisors, staff, co-workers, partner agencies, and vendors
Strong attention to detail skill and able to provide efficient, quality service to both internal and external customers
Knowledge of supervisory methods and practices, and the ability to provide supervision to others. This includes the ability to set challenging goals, track progress toward them, solve performance problems, and demonstrate urgency and drive towards achieving them
Knowledge of financial software suite packages used to manage organizational finance, grant and accounting data. This includes the ability to run reports, create and input budgets, and create ad-hoc queries
Ability to use various Microsoft Office applications, specifically Excel in order to perform job duties such as creating spreadsheets and responding to e-mails