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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12183055 Department

BSD ADM - Research Administration

About the Department

The University of Chicago is an intellectual community and a globally renowned research institution dedicated to fostering innovative and impactful research in various domains, including the Biological Sciences. The Biological Sciences Division is at the forefront of cutting-edge research and the Research Administration Office plays a pivotal role in supporting and facilitating the faculty who conduct research.

Job Summary

The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.

Responsibilities

• Serves as a primary account administrator for account owners.
• Prepares detail expense budgets based on awarded funds from the agency.
• Allocates, authorizes, monitors, and controls expenses.
• Maintains accounts including oversight, reconciliation, and error correction.
• Performs financial forecasting.
• Propose solutions to discovered problems and fix according to proper policy and procedure.
• Develop a working knowledge of University policies and procedures as well as a working.
• knowledge of policies and procedures of various funding agencies.
• Prepares summaries of grants and effort allocations for Principal Investigators.
• Meets regularly with Principal Investigators regarding grant portfolio, expense allocation, and responds to Principal Investigators questions.
• Coordinates with other departments/units/division regarding multi-investigator grants.
• Communicates status of faculty accounts to department administration and other appropriate parties on a regular basis.
• Serves as department contact for annual audits and agency site visits.
• Interacts with University Research Administration, faculty, postdocs, grad students, departmental HR and post-award colleagues, and pre/post-award colleagues from other departments and sections, and Financial Services Office personnel.
• Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
• Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

• Bachelor\'s degree or higher in accounting, business administration, or science, strongly preferred.

Experience:

• Administrative, accounting, or grant and contract administration experience.
• Experience with budgets, ledgers, invoices, and fiscal reporting.
• Experience in one or more aspects of sponsored program administration in a research environment.
• Experience with acco nting systems.
• Knowledge of Microsoft Office, financial computing, and database software applications.

Preferred Competencies

• Computer skills including word processing, database management, and spreadsheet skills.
• Knowledge of federal and non-federal grant and contract policies.
• Excellent oral and written communication skills.
• Attention to detail.
• Flexible and adaptable work style.
• Strong organizational skills.
• Ability to research issues and propose solutions.
• Demonstrated initiative in improving processes and enhancing systems.
• Ability to exercise sound judgment, discretion, and tact.
• Excellent independent time management skills along with the ability to handle multiple and concurrent tasks within deadlines.
• Ability to interact with others using tact and diplomacy.
• Knowledge of research methods and funding sources.

Working Conditions