Job Information
Robert Half Sr. Administrative Assistant in Chula Vista, California
Description We are offering a short-term contract employment opportunity for a Sr. Administrative Assistant in the Financial Services industry, located in Chula Vista, California. In this role, you will be expected to provide advanced administrative support, handle and manage correspondence, and maintain accurate records. Additionally, you will also be responsible for coordinating meetings and travel arrangements, tracking and maintaining documents, and assisting with facilities maintenance.
Responsibilities:
• Handle, route, and file correspondence, reports, and records, including those of a confidential nature.
• Coordinate schedules, meetings, and arrange travel for the Finance division.
• Assist in improving communication and efficiency by providing administrative support functions.
• Prepare and compose letters, memorandums, reports, and other materials as directed.
• Contribute to the team effort by maintaining established departmental policies and procedures.
• Monitor, track, and report on the safety status of the warehouse by conducting periodic inspections.
• Assist with the scheduling of third-party vendors for facilities maintenance.
• Conduct early morning facilities walk-throughs to ensure the building is in excellent condition before employees arrive for work.
• Serve as a backup to document all daily facilities work order requests in a management tracking system.
• Engage in special projects as assigned by Executives and Senior Management staff, such as transcriptions and translations, and assistance with the preparation of PowerPoint presentations. Requirements • Must have a minimum of 3 years experience in an administrative role within the financial services industry
• Proven expertise in Calendar Management is essential
• Strong Communication skills, both written and verbal, are required
• Experience in handling Conference Calls is necessary
• Proficiency in Microsoft Office Suite and other common office software
• Ability to multi-task and prioritize work in a fast-paced environment
• Excellent organizational skills and attention to detail
• Must have a proactive approach to problem-solving with strong decision-making skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Demonstrated ability to work effectively both independently and as part of a team.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .