Shire Jobs

Description JOB SUMMARY Performs general administrative functions by preparing various memos, letters, reports, forms, or other documents, including charts, graphs, etc., using applicable computer software; processes and enters relevant information and maintains tables and other tracking formats within various software programs; organizes and prepares information for internal and external distribution; answers questions and provides assistance to employees and others regarding District guidelines, procedures and practices; develops, coordinates, administers and maintains department records and other related information; serves as information liaison between department and internal/external customers; serves as liaison and scheduler for department meetings, applicable appointments, and other department related activities; performs other administrative duties and duties of a similar nature as may be required. ESSENTIAL FUNCTIONS - Provides general administrative support. Aids department staff with various administrative type duties. Coordinates office services, such as personnel, budget preparation and control, housekeeping, records control, and special management studies. Studies management methods in order to improve workflow, simplify reporting procedures, or implement cost reductions. Analyzes unit operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems or revise established procedures. Studies methods of improving work measurements or performance standards. - Coordinates collection and preparation of operating reports, such as time-and-attendance records and timesheets, terminations, new hires, transfers, budget expenditures, and statistical records of performance data. Prepares reports including conclusions and recommendations for solution of administrative problems. Reviews and answers correspondence. Schedules meetings, rooms and notifies those attending. May assist in preparation of budget needs and annual reports of organization. May conduct orientation of new employees and plan training programs. May direct services, such as maintenance, repair, supplies, mail, and files. May compile, store, and retrieve management data, using computer. May prepare payroll. May take reservations for various events. Maintains department records. May create PowerPoint presentations. - Provides general clerical support. Operates typewriter or computer to type and revise documents. Compiles material to be typed. Reads instructions accompanying material, or follows verbal instructions from supervisor or person requesting document, to determine format desired, number of copies needed, priority, and other requirements. Types and revises material such as correspondence, reports, statistical tables, addresses, and forms, from rough draft, corrected copy, recorded voice dictation, or previous version displayed on screen, using typewriter or computer and word processing software. Prepares and copies handouts. May verify totals on report forms and requisitions. May operate duplicating machine to reproduce copies. - Compiles data and types invoices and bills. Reads computer files or gathers records, such as purchase orders to compile needed data. Enters information into computer or computes amounts due. May type shipping labels. Operates keyboard or other data entry device to enter data into computer. Enters alphabetic, numeric, or symbolic data from source documents into computer, using data entry device, such as keyboard. Compares data entered with source documents, or re-enters data in verification format on screen to detect errors. Deletes incorrectly entered data, and re-enters correct data. May compile, sort, and verify accuracy of data to be entered. May keep record of work completed. Creates spreadsheets as appropriate and enters relevant data. Files correspondence,