Shire Jobs

Position Summary

New Hampshire Legal Assistance (NHLA) seeks a detail-oriented and proactive Payroll and Accounts Payable Specialist to join our finance team.

This role requires accurate and timely processing of payroll and accounts payable and good problem-solving skills, an inquisitive nature and excellent customer service skills. The ideal candidate will resolve inquiries and issues with professionalism and efficiency and has demonstrated experience in the creation of streamlined processes.

This position is based in Concord, NH a

nd will be responsible for handling work for all of our offices throughout New Hampshire. NHLA has a remote work policy and will consider a hybrid of remote and on-site work for this position after an initial amount of time following an initial on-site training period. All NHLA staff members are provided with the necessary equipment (such as laptop computers) to work from their homes. Candidates should keep in mind that NHLA is a statewide organization and some travel throughout New Hampshire is a requirement of the position.

NHLA is an Equal Opportunity Employer. We are committed to building a diverse staff that reflects the communities of low-income and older (age 60 plus) people we work alongside, and we value equity and inclusion in our workplaces. We actively seek applications from Black people, Indigenous people, people of color, people of diverse national origin, the LGBTQIA+ community, people with disabilities, older adults, veterans, people who have lived experience with poverty, and other people belonging to communities that have historically experienced injustice.

Duties

:

Payroll Processing:

• Efficiently process bi-weekly payroll for staff of 45 using timekeeping software and other source documents
• Enter new hire data and maintain employee wage and deduction information in payroll vendor software
• Reconcile payroll reports and quarterly 941 reports to the general ledger
• Prepare and upload payroll journal entries
• Prepare and upload 401K contributions file
• Reconcile annual 401K compliance reporting

Accounts Payable Functions:

• Collect, code, and enter invoices, ensuring internal protocols and procedures are satisfied
• Process accounts payable in accordance with financial policies and procedures
• Develop and maintain strong vendor relationships
• Assist employees with reimbursement requests
• Process checks and EFT bank drafts
• Maintain physical and electronic payable records
• Maintain vendor record in accounting software
• Ensure timely receipt of vendor W9s and certificates of insurance
• Generate and file annual 1099s

Reporting and Reconciliation:

• Generate various payroll and accounts payable reports
• Reconcile vendor statements and research discrepancies
• Perform reconciliations as necessary

Process Improvement and Compliance:

• Collaborate with the finance team to identify and implement process and workflow improvements
• Stay informed about best practices to maintain high standards of accuracy and compliance
• Provide exceptional service to internal departments and respond to vendor inquiries promptly

Additional Responsibilities:

• Reconcile monthly bank statements
• Assist with annual budget and audit preparation
• Perform other tasks as assigned by management

Qualifications and Competencies:

An associates degree in accounting, finance, business administration or a related field, or equivalent work experience.

Experience with Blackbaud Financial Edge software is preferred.

Strong proficiency in Excel, Word, Adobe and Outlook.

Minimum of 2 years of accounting experience, specifically payroll and accounts payable.

Must have strong problem-solving skills and a demonstrated commitment to continuous improvement and learning.

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