Shire Jobs

Materials and Consumables Manager

Date Posted: Dec 2, 2024

Requisition ID: 452887

Location:

Crawfordsville, IN, US, 47933

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

At the State of Indiana, we don’t just talk about diversity and inclusion—we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

About the Indiana Department of Transportation:

The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state’s quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. As part of the State of Indiana, INDOT offers a competitive total compensation package, as well as outstanding work/life balance. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you. 

Role Overview:

The Materials and Consumables Manager is responsible for Supply Chain Operations (SCO) and asset inventory interfaces with District staff and service suppliers to manage the development and delivery of contracts/material, and capture savings through negotiation of contracts, and measurement and communication of vendor/contractor performance.

Primary Responsibilities:

• Sourcing of material and/or service commodity providers including bidding via Request for Proposal (RFP), Request for Quotation (RFQ), Request for Evidence (RFE), or Request for Information (RFI) process, contract negotiation, and award to meet the client workflow demands in coordination with Central Office

• Evaluate RFP, RFQ, RFE, or RFI and identify non-value-added costs for elimination. Summarize and communicate to management recommendations for execution in coordination with Central Office

• Develop and articulate project and contract acquisition strategies within area of responsibility and communicate strategies to management

• Conduct market and competitive intelligence research and analysis within area of responsibility

• Provide sound SCO management advice, guidance, and options to clients while following established SCO processes and proper authorization controls

• Prepare change orders, amendments, and other related documents

• Liaison with supply proponents, existing suppliers, internal stakeholders, Legal, Risk, etc. as required

• Interpret and clarify INDOT procurement principles, practices and procedures to vendors, field personnel, and other parties apprising them of legal requirements in state procurement activities;

• Research and review evidence submitted with award protests and allegations of mistakes in awards.

• Manages and coordinates all service and maintenance agreements for all district locations

• Facilitate and communicate results of key performance indicator scorecard reviews and resolution of supplier performance issues

• Fully manage all contractual aspects of multiple agreements and long-range planning

• Routinely work on issues which involve controversy or have the potential to affect operations

• Participates in meetings with staff, vendors, and management to discuss project status, supplier concerns, and facilitate problem resolution. Provide guidance on sourcing and contract policies, practices and procedures

• Prepares financial and operational reports and reviews and approves invoices

• Develop and implement evaluation tools, instruments and methodologies for effective program assessment.

• Prepares comprehensive written and automated reports summarizing findings and recommendations to increase agency efficiency and effectiveness; utilizes computer equipment to generate statistical reports.

• Contributes to the annual development of the SCO scorecard

• Responsible for metrics that guide gap analysis and improvement initiatives for all of SCO, including distribution, distributor, carrier and supplier networks.

• Responsible for reporting of all measures tied to SCO scorecards including key performance indicators with recommendations for areas of focus and improvement

• Supports creation of reporting mechanism and strategy to proactively identify potential financial deficits that impact the budget, as well as root causes that explain any radical swings in data, helping to reduce overall costs and improve service for all SCO department scorecard metric alignment

• Direct and manage daily operations of District Inventory Administrator; Trouble shoot and solve problems in INDOT’s automated inventory control system, M5; including research and manual inventory processes district wide and perform required changes

• Oversee the process of the Annual Asset Inventory and inventory audits performed by the DIA. Monitor cycle counts, review results, and make recommendations for correcting problems and errors

• Work with the District Fleet Manager in preparation of the Annual Surplus Auction; Review and approve all completed and required documentation concerning the disposition of INDOT assets. Oversee the removal of sold assets from District and Sub-District inventory

• Serve as a consultant to District Sections and Sub-district personnel on the policies and procedures set forth by State Board of Accounts and INDOT Inventory Support Training on M5 system and on the operation of stockrooms; Review and approve all training provided by the DIA to District Sections and Sub-district personnel

  Salary:

  This position traditionally starts at an annual salary of $53,222.00. Salary for this position may be commensurate with education and job experience.

  Location:

  This position is located in INDOT’s Crawfordsville District.

A Day in the Life:

The essential functions of this role are as follows:

• Establish program objectives, KPIs, and actions to achieve them.

• Develop, update, and monitor all policies and procedures related to the program area.

• Interpret and explain policies, rules, regulations, or laws to leadership or customers.

• Implement corrective action plans to solve program problems.

• Analyze, prepare, and disseminate monthly and annual program reports.

• Review budget and make budgetary recommendations to improve the program area finances.

• Ensure program requirements meet federal and state policies and grants compliance.

• Assist in the development and train employees or agency consultants on program requirements and usage.

• Coordinator and deliver communication plans and communications.

• Serve as a liaison between agency and other state and federal agencies.

• Serve on management committees or other governing boards.

• Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.

• Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees. Ensure work adheres to quality standards, deadlines, and proper procedures.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

The ideal candidate in this role should minimally have either

• a Master’s Degree with 1+ years of experience, or

• a Bachelor’s Degree with 3+ years of experience, or

• a Associate’s Degree with 5+ years of experience, or

• at least 7+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.

You must meet the following requirements to be considered for employment:

• Specialized knowledge in program subject matter obtained through experience and/or education.

• Specialized knowledge of program area including pertinent rules and regulations.

• Extensive knowledge of all source materials and references including federal and state laws governing the programs.

• Ability to develop and implement new principles and policies and discern any far-reaching implications.

• Ability to communicate orally and in writing.

• The ability to apply general rules to specific problems to produce answers that make sense.

• Ability to work effectively with a wide variety of stakeholders.

• Working knowledge of accounting and budget principles.

• Ability to delegate work, set clear direction, and manage workflow.

• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans

• Wellness Rewards Program: Complete wellness activities to earn gift card rewards

• Health savings account, which includes bi-weekly state contribution

• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

• Deferred compensation 457B account (similar to 401k plan) with employer match

• Two (2) fully-funded pension plan options

• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

• 150 hours of paid new parent leave

• Up to 15 hours of paid community service leave

• Combined 180 hours of paid vacation, personal, and sick leave time off

• 12 paid holidays, 14 on election years

• Education Reimbursement Program

• Group life insurance

• Referral Bonus program

• Employee assistance program that allows for covered behavioral health visits

• Qualified employer for the Public Service Loan Forgiveness Program

• Free Parking for most positions

• Free LinkedIn Learning access

  Equal Employment Opportunity:

  The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

  If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.

  The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

  Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte_company=indianaoff) to apply.