Job Information
Forward Air Accounts Payable Disbursement Specialist in Dallas, Texas
Company Overview:
Omni Logistics is a global provider of air, ocean and ground services, including supplemental services for enterprises dependent on the efficient movement of high value freight. Omni Logistics is a wholly owned subsidiary of Forward Air, a leading asset-light provider of transportation services across the United States, Canada and Mexico. We provide expedited less-than-truckload services, including local pick-up and delivery, shipment consolidation/deconsolidation, warehousing, and customs brokerage by utilizing a comprehensive national network of terminals. In addition, we offer truckload brokerage services, including dedicated fleet services, and intermodal, first- and last-mile, high-value drayage services, both to and from seaports and railheads, dedicated contract and Container Freight Station warehouse and handling services. We are more than a transportation company. Forward is a single resource for your shipping needs.
Position: Accounts Payable Disbursement Specialist
Core Responsibilities & Duties:
Record and post all electronic fund transfer payments in NetSuite promptly and accurately for all accounts managed by the US accounts payable team
Collaborate with Accounts Payable and General Ledger teams to verify electronic fund transfer payments and match invoices
Match payments from bank/credit card statements and reconcile them with accounts payable aging
Coordinate with the General Ledger Team to ensure accurate matching of the general ledger and payment details in NetSuite
Communicate discrepancies in invoice details to Accounts Payable teams for proper recording
Document and report issues encountered during the posting process
Regularly review electronic fund transfer payment trackers to facilitate timely recording or identify potential issues before month end close
Ensure all current month's electronic fund transfer payments are recorded in NetSuite before month end, with exceptions communicated to supervisors
Ensure adherence to standard operating procedures for documenting disbursement procedures, overseeing updates through rigorous review and approval processes
Provide accessible documentation to Accounts Payable department and upper management
Reconcile corporate credit cards not processed through T&E before end of month
Supply transaction data to Accounts Payable processing team for designated cards weekly or as needed
Record and post credit card payments accurately and promptly in NetSuite
Collaborate with Accounts Payable to match credit card transactions with open payables
Work with the General Ledger department to ensure accurate recording and matching of payment details in NetSuite with credit card statements
Coordinate with supervisor to ensure timely payment of corporate credit cards
Ensure payments are made within terms to avoid late fees
Record credit card payments in NetSuite within 48 hours of Treasury confirmation
Regularly review Credit Card payment trackers to ensure timely recording or address potential issues before month end close
Ensure all credit card payments are recorded in NetSuite before month end, with exceptions communicated to supervisors
Manage process and standard operating procedure documentation for managing corporate credit cards
Review and address requests sent to the Accounts Payable disbursement inbox
Provide support for inquiries related to any Electronic Fund Transfer and Credit Card transactions
Conduct weekly payment runs including ACH, Check, Wire, etc., as scheduled
Other duties as assigned
Job Requirements & Qualifications:
Bachelor’s degree in information technology, Business, Finance/Accounting, or related field preferred
Critical thinking and problem-solving skills required
Excellent written and verbal communication skills, ability to communicate effectively across all levels of the organization
Strong understanding of procure-to-pay process
Proficient in Excel, including Vlookup and pivot tables
Experience in the logistics industry preferred
NetSuite experience is a plus
Experience managing payments across multiple legal entities and locations
What We Offer:
Competitive base salary
Two weeks of paid time off within the first year of employment, sick time and holidays
Company provided life insurance
Health, vision, and dental insurance options
Commuter benefit plan
Optional supplemental life insurance
401(k)
Wellness program
A great place to work with a terrific culture
#IND
About Us
Since 1990, Forward Air has been a leading provider of ground transportation and related logistics services to the North American air freight and expedited LTL market. We offer surface shipping on an accelerated “time-definite” basis, delivering cargo at a specific time, but under less time-sensitive situations – supplying you with a cost effective, reliable alternative to air transportation. We work with companies of all sizes to develop tangible advantages and build the best products to meet your specific needs. Forward Air presents to the wholesale transportation community (logistics companies, freight forwarders, integrated air cargo carriers, passenger/ cargo airlines, and non-traditional shippers), a single-source provider that can deliver more supply chain services and a superior menu of choices. Throughout the years we have added supplementary lines to our linehaul service, such as full truckload operations (Truckload Services), final-mile coverage (Complete® Cartage), and an Airline Logistics program, and we will continue to expand our services to meet the changing needs and growth of our customer base.
Forward Air is structured to optimize both savings and service to our customers. Direct partnerships with owner-operators and other surface transportation providers, enable us to remain cost-competitive. The Forward Air network is designed with over 90 facilities located at or near major U.S. and Canadian airports, 12 regional sort centers and over 300 beyond points (secondary airports provided through our Complete Cartage service), creating one of the most comprehensive linehaul networks in the industry.
Ranked 3rd in Newsweeks 2022 "Americas Most Trustworthy Companies (https://www.newsweek.com/americas-most-trustworthy-companies-2022/transport-logistics-packaging) " publication
About the Team