Shire Jobs

Title: Sr. Supply Chain Administrative Assistant Location: United States-Texas-Dallas Other Locations:

Description

Contribute. Grow. Lead…with OxyChem. Looking for a challenge? Desire to achieve your true potential? OxyChem is a growing, action-oriented, safety driven chemical manufacturing company continually striving to be the best in the business while staying focused on environmental protection. The secret to our success has and will continue to be our people.

Occidental Chemical Corporation (OxyChem) is a leading North American manufacturer of polyvinyl chloride (PVC) resins, chlorine, and caustic soda – key building blocks for a variety of indispensable products such as plastics, pharmaceuticals, and water treatment chemicals. Other OxyChem products include caustic potash, chlorinated organics, sodium silicates, chlorinated isocyanurates and calcium chloride. OxyChem's market position is among the top three producers in the United States for the principal products it manufactures and markets. Based in Dallas, Texas, the company has manufacturing facilities in the U.S., Canada, and Latin America.

In a fast-paced industry that demands precision, we create a supportive workplace where the safety and well-being of our employees are paramount. We are committed to rewarding top performers, offering very competitive pay and benefits, and providing tremendous career development opportunities. We are looking for an experienced and self-motivated individual to fill the position of Sr. Administrative Assistant at our corporate office located in Dallas, TX. This role is fast paced, assisting with various crucial aspects of supply chain management, fleet administration, and supporting the Vice President of Supply Chain.  The ideal candidate will be comfortable working on multiple priorities and with some level of ambiguity.

Essential Job Duties:

• Provides high-level administrative support to the Vice President of Supply Chain. 
• Supports a large Supply Chain organization by assisting with various aspects of supply chain management.
• Upload and maintain contracts using Ariba Contract Management platform.
• Review and route contract transmittals through DocuSign.
• Create requisitions in SAP.
• Maintain department organizational charts and interface with Human Resources.
• Update and maintain departmental Share Point site. 
• Review and approve business card orders ensuring they meet Oxy guidelines. 
• Serve as Fleet Administrator for OxyChem’s Fleet Management program:

o   Day-to-day oversight and administration of the company vehicle fleet program and third-party fleet database.

• Ensuring compliance with company vehicle policies and procedures.
• Responsible for creating vehicle templates and placing orders.

o   Manage and maintain accurate fleet inventory including annual vehicle audit.

• Support the Manager of Purchasing and Compliance with annual vehicle forecasts, training, and other duties as assigned.
• Maintain knowledge of Supply Chain policies, procedures, systems, and practices.
• Work collaboratively with other functional departments, maintaining relationships with senior leadership, and keeping abreast of the company’s strategic direction.   
• Schedule and organize department activities, meetings, travel, and department functions.
• Other special projects and duties as assigned by the Vice President of Supply Chain.

Qualifications

• High School Diploma or G.E.D. required. 
• 7-10 years relevant experience preferred.
• Exceptional decision-making, organizational, planning, and problem-solving skills.

• Excellent oral and written communication skills.
• Proven ability to handle sensitive and confidential information and situations while consistently demonstrating tact and diplomacy.
• Able to work in a fast-paced environment, managing multiple tasks simultaneously and one’s own time.
•  Self-starter with independent judgment to plan, prioritize and organize.

• Highly effective team player with a positive attitude and strong interpersonal skills. Ability to step-in without being asked.  
• Ability to work a flexible schedule, including overtime, when required.
• Demonstrated high level of proficiency with Microsoft applications (Outlook, Word, PowerPoint, Excel). 

Additional Desired Qualifications:

·       Supply Chain industry knowledge and work experience.

·       Associate degree in supply chain, business or related field.

·       Experience supporting a large, high-volume department.

·       Experience with fleet programs and/or fleet administration.   

·       Working knowledge of SAP and Ariba Contract Management platform.

·       Experience preparing and routing contracts through DocuSign.

Occidental is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, marital status, political preference, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Recruitment Fraud

It has come to our attention various individuals and/or organizations are contacting people falsely pretending to recruit on behalf of Oxy. Please be aware that these recruiting scams and communications do not originate nor are they associated with our recruitment process.

Oxy does not charge a fee at any stage of the recruiting process. We will never: 

• Ask you to pay for applications, interviews, meetings, processing, training or for any other fees
• Use recruiting or placement agencies that charge candidates an advance fee of any kind or
• Request personal information such as passport and bank account details at an early stage of our recruitment process.

We recommend against responding to unsolicited business propositions or offers from people you don't know. Do not disclose your personal or financial details. If you believe you have been the victim of a recruiting scam, please contact your local police department.