Shire Jobs

PE Systems, Inc. has a great opportunity for an Office Manager supporting our Dayton, OH office. The ideal candidate will have administrative and management experience with strong written and oral communication skills. At PE Systems, Inc., we truly value our employees. We unite exceptional talent with rewarding careers. Our dedicated team enjoys generous PTO, holidays, competitive pay, and outstanding benefits. Plus, we provide medical, dental, and vision coverage starting on day one! Voted Best Places to Work in Dayton! OFFICE MANAGER RESPONSIBILITIES: * Oversee the reception area, ensuring efficient operations, including phone management, visitor greeting, and enforcement of sign-in protocols. * Manage the handling of incoming and outgoing correspondence, including mail and packages, while ensuring timely and efficient processing and delivery. * Responsible for managing and overseeing the administration of office keys, access cards, and building security protocols. * Manage procurement for office supplies, equipment, and business cards for staff. * Plan, coordinate, and oversee the preparation of meeting spaces for Divisional staff, ensuring all logistics and arrangements are met for both internal and guest needs. * Oversee scheduling and booking of conference rooms, providing leadership with coordinating and troubleshooting technical setup for meetings and events. * Manage the maintenance of electronic filing systems and records, ensuring compliance with legal and corporate requirements for document retention. * Serve as the primary liaison with building management, proactively addressing any maintenance or facility-related concerns. * Maintain and update corporate phone and contact lists, ensuring the accuracy and security of all organizational information. * Coordinate the procurement of flowers for employee life events. * Manage the creation and distribution of contractor badges, area signage, and ensure compliance with security policies. MARKETING/COMMUNITY RELATIONS RESPONSIBILITIES: * Oversee the development and implementation of content strategies across various social media platforms to engage target audiences. * Lead and manage the planning, coordinating, and executing all company events. * Support marketing endeavors by managing media subscriptions and distributing significant articles. * Develop and produce a wide range of materials, such as brochures, newsletters, and PowerPoint presentations, tailored to diverse audiences. * Create and strategize content across multiple channels (email, websites, publications, and social media) targeting specific audiences, including potential clients, the general public, DoD entities, and internal stakeholders. * Provide planning and strategy support for Defense tradeshows, managing the company's participation and exhibition presence each year. * Oversee the ordering, organization, and distribution of company merchandise, including swag for employees and at job fairs, ensuring brand consistency. * Offer administrative support during the proposal process, ensuring all materials are aligned with company objectives and customer expectations. PROGRAM SUPPORT RESPONSIBILITIES: * Assist in preparing correspondence, briefing materials, and other documentation for program managers as requested. * Utilize appropriate management information and feedback systems to review, control, and report on assigned projects as required. * Oversee and monitor travel arrangements for programs, ensuring timely notification to the customer as needed." * Support annual training by tracking progress and issuing reminders to ensure adherence to company policies.Apply here: https://www.aplitrak.com/?adid=YmJnZW5lcmljLjYwNDA3LjEwNTA4QHBlc3lzdGVtc2NvbXAuYXBsaXRyYWsuY29t