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Summary The Supervisory Acquisition Utilization Specialist serves as a liaison and advisor on contract related services focusing on critical clinical and healthcare services, facility and environmental services, product acquisition and support services required by project managers, program managers, upper management and stakeholders on all aspects of procurement for a wide variety of items to include specialized services. Responsibilities Duties include, but are not limited to: Develop acquisition and procurement metrics that identify business objectives and goals. Perform cost containment strategies, ensuring the effectiveness, quality and economy of operations. Participate in the development of acquisition and procurement education and training documentation. Evaluate business practices and develop acquisition strategies for the planning of lifecycle management in order to support the medical facility's mission. Conduct short, mid and long-term advanced planning for expendable items and durable medical equipment. Develop performance work statements and objectives, cost benefit analysis, gap analysis, sole source justifications, past performance, quality assurance surveillance plans (QASP), market research, independent government estimates, evaluation criteria, options, funding, delivery schedules, lead times and reporting requirements. Review procurement documents for accuracy, adequacy and completeness, and assist service line managers as needed to ensure the final documents are acceptable. Manage, review and develop sole source justifications in relation to cost, limited availability or unusual nature based on health care resource needs. Review contracts, work directives, and other ordering instruments to extract schedules of deliverable items and services and maintains records of performance and delivery against those schedules. Assist in the development of procurement documents to ensure conformity to requirements including sole source justifications, government estimates, evaluation criteria, options, funding, delivery schedules, and lead times. Develop position descriptions and performance standards and conduct performance reviews. Develop the ability of subordinate staff as appropriate to perform and contribute to the organization through coaching, mentoring, and by granting opportunities to learn through formal and informal methods. Ensure subordinates independently manage acquisition packages and procurement of expendable and non-expendable supplies. Plan and direct a business procurement planning program. Coordinate evaluating the impact of anticipated new technologies on supply processes and customer services. Validate market research on product pricing and performance. Oversee the use of automated inventory management systems. Develop automated tools to support maintenance supply chain management research, simulation and analysis. Analyze, study, develop, and direct systems with acquisition and contracting requirements. Analyze and advise on supply/durable medical equipment purchase recommendations. Resolve informal complaints and grievances. Develop partnerships to maximize overall supply chain management. Influence managers and officials to understand and implement findings and recommendations for organizational improvement or program effectiveness. Collaborate with leadership personnel in developing acquisition, procurement, contracting and supply chain management strategies. Provide detailed data analysis. Conduct special surveys as necessary. Analyze and prepare detailed reports by conducting cost analysis. Analyze, coordinate and control management of acquisition to support preparation of long-range expendable and non-expendable procurement needs. Review and analyze performance measures and implement process improvements. All other duties as assigned Work Schedule: 0730-1600 Monday - Friday Telework: Ad-Hoc Virtual: This is not a virtual position. Position Description/PD#: Supervisory Acquisition and Utilization Specialist/PD99867S Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved Permanent Change of Station (PCS): Not authorized Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/25/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: serving as a team lead or senior specialist assisting with the direction and control of supply chain planning; handling contract related services, product acquisition, and procurement of items in a healthcare environment; overseeing contracts from pre-award to post-award; preparing procurement packages including development of requirement documents (e.g. performance work statements and objectives, cost benefit analysis, sole source justifications, etc.); developing and analyzing reports to make recommendations on acquisition and contracting issues; participating in negotiations throughout all phases of contract administration; and monitoring expenditures and reporting on deviations from contract terms. This position requires some degree of specialized knowledge and experience of logistics support activities in areas of acquisition management, contracting, purchasing, transportation, distribution, inventory management and control, expendable and non-expendable equipment, and warehouse operations. You will be rated on the following Competencies for this position: Administration and Management Contracting/Procurement Leadership Technology Application Communication Attention to Detail Control of Funds Problem Solving Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily sedentary in nature. Requires occasional travel to conduct inspections of contract facilities or motor vehicles providing contracts for healthcare resources to ensure joint commission and safety requirements are met. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.