Job Information
Northwestern Ohio Community Action Commission Administrative Assistant in Defiance, Ohio
NOCAC Head Start Preschool program is seeking a dedicated individual to join our team who will support the data entry, invoice management and record-keeping for the Child Development program.
Job duties include:
- Enter all applications and related family information into the Child Plus system.
- Enter all health events and corresponding information from physician/dental offices, in-class screenings, and up-dated immunization records.
- Enter timely health data for enrolled participants.
- Work with all staff to complete Release Of Information (ROI) forms when needed, maintain HIPPA confidentiality, and follow up with physician/medical offices to ensure the requested information is received.
- Establish and maintain a secure filing system.
- Create, code, track, and maintain purchase orders for equipment, supplies, and services.
- Upon receipt of requests from School Districts, confirm appropriate release is on file, copy and distribute the child's record.
- Utilize software to update, create and revise documents, and forms.
- Create and maintain enrollment packets and educational packets in addition to family and staff handbooks and school-to-home initiatives (Bag Tags).
- Assist in updating, printing, assembling, and distributing of the parent handbook and staff calendar annually.
- Assist in updating and maintaining Head Start policies and procedures.
- Enter, compute, track, and print In-kind reports monthly for the finance team.
- Perform general office duties including front desk coverage as needed and answering overflow calls.
Hourly Pay
- $18.24/hr - w/ HS Diploma or equivalent
- $20.18/hr - w/ college degree (AA and above)
Benefits include:
- Medical, Dental, Vision, Life and Short Term Disability Insurance
- Retirement plan with an agency 6% match
- Accruals (paid time off) earned per pay period
- All Federal Holidays are paid days off
- Working with a non-profit {501(c)(3)} qualifies staff for the Public Service Loan Forgiveness Program
Qualifications:
- High School Diploma or GED
- Two years experience required in the field of data entry
- Must have experience with and be efficient at working with computers and databases. Experience with the Child Plus system, preferred.
- The understanding of Medical terminology a plus.
- Must be able to sit for periods at a time
- Must have a valid Ohio driver's license and be insurable through NOCAC's vehicle insurance carrier.
Help to support a team of people who's goal is to create a nurturing and inspiring environment where every child can thrive!
Job Type: Full-time
Pay: $18.24 - $20.19 per hour
Expected hours: 34 per week