Shire Jobs

POSITION SUMMARY

Perform diversified administrative/secretarial duties. Maintains a close and highly responsive relationship to the day-to-day activities of the staff. Deals discreetly with sensitive, confidential information.

ACCOUNTABILITIES

All duties listed below are essential unless noted otherwise

Draft, type, and proof a variety of materials: e.g., correspondence, manuscripts, reports, charts, minutes of meetings, etc. Edit and make copies. Collate, assemble, and summarize reports and documents. Coordinate Executive’s meetings and meeting preparation. Schedule committee meetings and arrange for rooms. Take and type minutes of meetings. Make travel arrangements for Executive, order tickets, make and confirm lodging and airline reservations, car rental, and prepare travel and expense reports. Processes purchase order requisitions, invoices, check requests, and other departmental orders for services or goods needed. Manage and produce KPI reporting for the dental and vision plan. Provide research and administrative support on special projects. Prepare data on projects and studies such as updating procedure manuals or analyzing department activities. Assist with proposal creation and presentation preparation. Assist with the finalization of Plan documents including working with the team involved in the filing and implementation process. Prepares bi-weekly payroll as needed within the department. Open, review, and distribute interoffice and external mail. Bring priority items to the Executive’s attention. Respond to correspondence on own initiative. Answer office phone, screen, and direct calls. Interact with board members, executive staff, and community members as needed on the executive’s behalf. Available to assist with Board management, meeting scheduling, reporting and agenda preparation, and minute taking. Schedule and greet office visitors. Respond to calls and visits from employees, patients, and families. Determine the urgency of the situation. Determine and suggest appropriate referrals from knowledge gained in previous situations. Decide emergency needs to interrupt, and prioritize problems for referrals and appointments. Maintain and assist in the creation of company policies, job descriptions, procedures, objectives, quality assurance, and safety. Maintain vendor and department records and files. Attend meetings as required. Participate on committees as directed. Other duties as assigned.

Education: High School Graduate or equivalent

Skills: Requires in-depth knowledge of the healthcare industry and organizational structure. Understanding of confidentiality and a high degree of discretion. Must have experience with Microsoft Office Suite (PowerPoint, Word, Excel). Requires excellent interpersonal skills.

Years of Experience: Minimum of 5 years clerical/administrative experience.

PREFERRED QUALIFICATIONS

Education: Associate degree

Skills: Travel arrangement experience, payment processing, meeting coordination

ProMedica is a mission-based, not-for-profit integrated healthcare organizational headquartered in Toledo, Ohio. For more information, please visit www.promedica.org/about-promedica

Qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, religion, sex/gender (including pregnancy), sexual orientation, gender identity or gender expression, age, physical or mental disability, military or protected veteran status, citizenship, familial or marital status, genetics, or any other legally protected category. In compliance with the Americans with Disabilities Act Amendment Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a job with ProMedica, please contact employment@promedica.org

Equal Opportunity Employer/Drug-Free Workplace

Requisition ID: 89578