Shire Jobs

Greif offers a great working environment and the opportunity to make an immediate impact at a company where your ideas are always welcome.

Job Requisition #:

028690 Department Administrative Coordinator (Open)

Job Description:

Join our dynamic team as a key player in driving the efficiency of our shared service organization! You'll provide top-notch secretarial and administrative support, ensuring seamless operations and empowering leaders and colleagues. Handle confidential, time-sensitive tasks with precision, and leverage your financial and business savvy to make an impact. With strong communication skills, you'll deliver high-quality results, whether it's over the phone, through email, or in person.

This is a part time hybrid role in Delaware, OH. We require 2 days a week in office and working a total of 20 hours a week!

Key Responsibilities:

• Maintains directories/databases and prepares and distributes associated reports.
• Maintains Inside Greif for the shared service organization.
• Maintains established procedures and recommends revisions or new procedures as appropriate.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Compiles information, composes reports, letters and other written formats of communications.
• Maintains various files including correspondence, memos, reports, proposals, records, and other material specific to the department.
• Usage of COUPA to process POs for the department and receive products and services.
• Responds to and resolves administrative inquiries and questions.
• Prepares agendas, presentations, and schedules for meetings. Records and distributes minutes or other records for meetings.
• Handle confidential documents, such as contracts, performance reviews, bonus letters, correspondence. Schedule associated confidential meetings.
• Arranges all business travel for department which may require weekend or after-hours assistance. Processes expense reports via XM system. Reconciles credit card statements. Tracks down receipts, if needed.
• Prepares letters, memos, forms, and reports according to written or verbal instructions, or from knowledge of company policy
• Provide support for general data auditing as requested and provide audit request information to internal and external auditors.
• In-office support includes:
  • Update Gemba Boards
  • Maintains office supplies and coordinates maintenance of office equipment.
  • Set up meetings/events including office space as well as catering when needed.
  • New employee on-boarding.
  • Handles setting up video conferencing and trouble shooting.
  • Greet in-person visitors.
• Support A/P activities such as report monitoring for Unused Airfare Credits and Missing Utilities
• Support Compliance activities such as updating expiration dates for sales tax exemption certificates.
• Performs other duties as assigned.

• Computer skills required: MS Tools including PowerPoint, Word, Excel

   

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EEO Statement:

https://www.greif.com/wp-content/uploads/2023/04/HR-101-Equal-Employment-Opportunity-Policy-English.pdf{rel="nofollow"}

We offer a competitive salary, excellent benefits and opportunity for growth. Gr