Job Information
University Of Denver Coordinator, Expense & Facilities Operations in Denver, Colorado
About the University of Denver
The University of Denver (DU), a private university, is the oldest independent university in the Rocky Mountain region, with approximately 12,900 students in undergraduate and graduate programs. DU is classified as an R1: Doctoral University.
At the University of Denver, we're doing higher education our way: authentic to the Rocky Mountain Wests confident optimism and pragmatic independence. It sets us apart. We're preparing young people to be the solutions in their own stories, empowering them to face uncertainty with confidence and uncommon sense.
We're fiercely ambitious and forward-thinking, surpassing all expectations to redefine success and how to achieve it. And we're true to our mission as a top-tier private institution dedicated to making the world a better place - contributing to our communities and making positive change in the world.
About DU Advancement
The Denver Difference campaign is our most ambitious yet. It marks a dramatic shift in conventional thinking about what the university experience can and should be. DU is setting the bar with our approach to higher education, developing and preparing students to be successful in life in every way. The University of Denver is building an advancement enterprise that mirrors the excellence and innovation of our great institution. Inclusive of alumni relations, development, and student and alumni career services, DU Advancement is building and fostering a culture of deep engagement and philanthropy in support of our bold vision.
The University of Denver and DU Advancement deeply value inclusive excellence, recognizing that its success depends on how well it values, engages, and includes the rich diversity of constituents. As a part of that effort, we are continuing to grow a team of inclusive, collaborative, inquisitive, innovative, ethical, and transparent advancement professionals who possess deep mutual respect for one another and for our share
About Advancement Business Services
The Advancement's Business Services team is primarily responsible for administering and supporting policies and procedures related to accounts payable, accounts receivable, contract administration, operating expenditure management, information technology services, and facilities management. The Advancement Business Services team works closely with all Advancement team members and the University of Denver's Financial Services Office, Controller's Office, Risk Management, and Office of General Counsel. This team manages a high volume of transactions and numerous competing priorities. An understanding and attitude of customer service, the ability to be very flexible and adapt to change, and the ability to build and maintain cross-campus relationships are critical skills for members of this
Position Summary
The Coordinator utilizes effective investigative and problem-solving skills, as well as exceptional customer service skills, to manage Advancement operating budgets, monitor expenditures for compliance with DU policies and Advancement procedures, and manage facilities-related requests and projects for Advancement's multiple office locations. Primary expense-related responsibilities include assisting with reviewing financial reports and individual transactions for accuracy and correcting discrepancies with reallocations and journal entries. Primary facilities-related responsibilities include managing building access, supporting new employee onboarding, facilitating office moves, and shepherding requests submitted to DU's Facilities division. Additionally, they will liaise with various internal University clients, partners, and external vendors and demonstrate an ability to interact constructively with a diverse population of faculty, staff,
Essential Functions
In addition to following the University of Denver's policies and procedures, principal responsibilities include, but ar not limited to:
Procurement, Accounts Payable, & Accounts Receivable
- Works closely with Advancement team members to manage, review, and route external vendor contracts
- Follows University policies to process payments and reconcile PCard transactions
- Processes employee reimbursements and vendor payments
- Responds to vendor billing inquiries and tracks payments
- Researches and assists with new vendor setup process
- Manages wire claim process for non-gift revenue for Advancement
Deposits non-gift revenue (cash and checks) for Advancement Budget Transfers
Research discrepancies and errors in operating budgets
- Prepares journal entries for reallocation of funds
Assists with fiscal year-end accrual and deferral entries, as needed Financial Reporting
Assists with monthly Banner reporting for budget managers
- Runs regular accrual reporting through Concur for review
Monitors budgets for inconsistencies and recommends action Operations & Facilities
Permissions appropriate building access through CCure
- Support new employee onboarding across all Advancement offices spaces,