Shire Jobs

The University of Denver and the Iliff School of Theology together offer the Joint Ph.D. Program in the Study of Religion (JDP). This is a doctoral level degree program created and administered by an inter-institutional agreement and functions as an independent academic unit within the University of Denver.

Job Summary:

The Program Coordinator position is a professional administrative role with a range of responsibilities. The position involves independent judgment and decision making related to the administration of the JDP as necessary. The position is responsible for management of the JDP office and its operations, including prudent and responsible budgetary management, and for compliance with directives from Program Deans and Directors, institutional policies, and federal and state requirements.

The Program Coordinator reports to the Director of the JDP and works in close collaboration with the Assistant Director and the OGE Director of Business and Operations to ensure that the JDP functions smoothly. The position coordinates regularly with administrative staff at Iliff and DU, exchanging information as needed to ensure the effective representation and involvement of both institutions. Because DU is currently responsible for management of the JDP, the position also takes direction from OGE regarding logistical and procedural matters. The JDP is accountable to the Iliff and DU deans who are charged with administrative oversight of the JDP.

Essential Functions

Administrative Oversight

• Establish and implement administrative processes to ensure the smooth functioning of the JDP.
• Provide faculty with updates on changes to administrative processes and policies, and
• Communicate with Director about faculty compliance.
• Collaborate with Iliff Dean's Office and Registrar's offices at each institution to ensure effective JDP course scheduling and posting of JDP eligible courses at each institution prior to the opening of online registration each term.
• Create, maintain and ensure safety of electronic files.
• Respond to a high volume of email and voicemail contacts.
• Send out messages from the deans, faculty director or assistant director as requested.

• Inform faculty director and assistant director of administrative challenges. Coordination and Communication

• Facilitate effective communication between Program Directors, faculty, and students.

• Serve on the Executive Committee and JDP Committee and vote on administrative matters.
• Arrange "town hall" forums as directed to inform students of processes, procedures, and updates.
• Maintain the Program's website, e-mail lists, social media and other electronic resources, or supervise student employees handling some or all of these tasks.
• Support assessment activities (e.g., format tables and reports, send students and faculty assessment requests and materials). Enter and update JDP enrollment and demographic data in Iliff's systems for annual and semi-annual reports for accrediting and other institutional needs.

• Format sections of Iliff's or DU's accreditation report. Recruitment and Admissions

• Serve as first contact for prospective students and respond to their ongoing questions (redirecting as necessary).

• Prepare lists of applicants for the Admissions Committee meeting and the JDP Committee admissions meeting.
• Update relevant parts of constituent relationship management system (e.g. Slate CRM).
• Set up campus tours and contacts for prospective students with faculty and students in program.

• Develop and coordinate the administrative aspects of the annual recruitment process. Student Support

• Hear and resolve or refer student complaints about administrative matters as appropriate.

• Work with DU and Iliff to respond to concerns about student conduct and provide student support in accordance with both institutions' policies and processes.
• Answer students' process related q estions related to progress in the program.
• Facilitate comprehensive exams.

• Complete preliminary graduation checks and work with OGE to resolve any discrepancies. Budget and Planning

• Manage the JDP budget on a day-to-day basis, including but not limited to tracking the annual budget, projecting future revenue and expenditures, identifying potential budget shortfalls, preparing and presenting monthly budget reports, in consultation as necessary with the OGE Director of Business and Operations, the Director, and the Assistant Director.

• Design and implement effective practices for allocating financial aid and associated GTA compensation, in consultation with the Director and Assistant Director, as necessary.
• Administer financial aid awards each quarter and monitor student accounts for accuracy.
• Process financial transactions as necessary for all sources of JDP income and expense, including but not limited to tuition, gifts, and grants.
• Process faculty and student hires and monitor payroll for accuracy.
• Prepare planning documents (administrative goals and objectives) for the