Shire Jobs

Location: United States, Colorado, Denver

Make your mark. Our internal firm services team focuses on the firm's critical business needs. From marketing to internal accounting and everything in between, our integrated solution approach is designed to help enable and manage growth, leverage resources, and optimize firm operations. At Plante Moran, we have the privilege of serving clients and providing consultative services as they face challenges and seek new opportunities.

Plante Moran enjoys a "Workplace for Your Day" model which, simply put, means we strive for flexibility and balance while staying true to our principally in-person model. We believe that face-to-face interactions are paramount for individual and collective development, but also encourage individuals to work with their supervisor and team to determine their optimal working environment each day.

Your role. Your work will include, but not be limited to:

Office

*Maintains office space plan(s) and free addressing space plans, making changes as necessary.

*Works with Office Manager, Office Managing Partner, and/or Real Estate & Facilities Senior Manager to resolve issues and execute the office space plan

*Obtains quotes from contractors as needed on minor repair or remodeling projects. Sends quote and/or contract to Real Estate & Facilities Senior Manager for review and approval.

*Oversee the coordination of office space allocation and furniture layout in collaboration with team

*Support the Real Estate & Facilities Senior Manager to ensure expansion/relocation/remodel projects meet the needs of the firm.

*Work to minimize impact of expansion/relocation/remodel projects on staff.

Maintenance

*Oversee and plan annual facility spending for office services, building and grounds maintenance, and improvement projects.

*Provide Real Estate & Facilities Senior Manager with annual facilities budget for inclusion in firm annual plan.

*Plan, organize, schedule and direct the maintenance and repair of building and grounds.Use facilities ticket management system, ServiceNow to manage daily tickets and annual PMs.

*Work with contractors on all electrical, plumbing, HVAC and exterior issues for buildings. Track all issues and ensure they are rectified in a timely manner.

*Work with the vendors to maintain, diagnose & correct problems.

*Conduct facility rounds to determine areas for improvement; handling day to day calls from staff and vendors. (Water leaks, electrical problems, assist in moving items, issues with e-Cert, any other problems that arise, etc.

*Obtains quotes from contractors and sends quote and/or contract to Real Estate & Facilities Senior Manager for review and approval.

*Gathers facility/construction requirements from necessary parties in coordination with Real Estate & Facilities Senior Manager and uses objective judgment to fine-tune requirements.

*Manages, inspects, and monitors construction and installation progress of all ongoing projects in current office locations.

*Triages building maintenance issues with building management company and maintains a positive working relationship with property management staff in leased offices.

Security

*Maintains and updates as needed the office's Emergency Response Manual.

*Part of the Emergency Response Team. Schedules an annual fire drill. Set up and coordinate Community Emergency Response Team training for staff plus provide an annual refresher course.

*Implement, facilitate and communicate a security plan- locally or firmwide; receive/investigate major emergency calls and if requested, lead disaster recovery planning; assess risk and monitor plans/equipment; On- call 24/7 for emergencies.

*Work with any tenants present in sublease space within the office(s). (Passcard access, fire & safety requirements for the space, permit.)

*Assist Office Managers on security and facility related issues firm-wid .

Supplies/Equipment

*Coordinate and approve supply ordering for office and kitchen supplies using firm approved vendor and contracts.