Shire Jobs

Job TitleSenior Project Manager - Relocation & Logistics Management

Job Description SummaryThe Senior Project Manager provides project management experience to designated projects and assignments for a particular client account, property portfolio, or large facility/complex through interaction with the client, property or facility management team, and project management staff Job Description Job Title PDS - Relocation and Logistics Senior Project Manager

Summary Leads, executes, and effectively administers efforts surrounding multiple complex relocation and logistics projects and programs as an industry veteran, providing leadership and direction to internal and client teams.

Responsibilities Create and execute project work plans and revise as appropriate to meet changing needs and requirements Develops and maintains a comprehensive project information file containing prepared deliverables, client decisions and directives, schedules, contracts, and budget reports for reference during and after project execution Successfully initiate, plan, execute, control, and close all project deliverables Manage day-to-day operational aspects of the relocation and logistics project scope Develop or validate client physical move budget as appropriate Publish project plans, communications and schedules as needed Ensure schedules of various supporting constituencies involved are coordinated, and any/all sub-project plans are consolidated into the Master Relocation and Logistics Schedule for tracking Develop Requests for Proposals and analyze bids and provide strategic recommendation to clients on engagement of support vendors Develop master move database to house all required client employee information relevant to the physical move (IT, Security, Facilities, origin/destination building address, floor and seat numbers) Develop and implement change management process to control client changes prior to physical move Prepare, publish project status reports, including input into any designated tracking systems Advise client management on all perceived risks to the successful completion of the project, and obtain approval from client on changes to project scope, design, schedule and cost. Track and coordinate dependencies with task owners for the successful completion of the project Facilitate project team meetings; employ effective communication via agendas, meeting minutes, and discussions Communicate regularly with internal and external customers as appropriate in order to ensure the delivery of high-quality service and system support Administer Move Kit Development (Move Instructions, Label templates, Check Out Sheets, etc) and gain client approval of information contained therei Supervise physical moves and vendor performance against client approved Service Level Agreement(s) Coordinate and supervise post move follow up on client 'Day 1' (first day of operations in new space) Review and approve all move vendor invoice against client agreements; arbitrate any inconsistencies with the vendor(s) in question Ensure all information required by client is transferred during project close out Review and evaluate all project templates/tools in project information file and employ continuous move management process improvement methods for best practice application. Provide industry subject matter expert advice to PDS Markets as needed, (vendor recommendations, move management best practices & information on RLM support offerings) Provide feedback & guidance to junior team members on ways to improve or maintain client satisfaction/project administration as appropriate.

General Requirements Bachelor's Degree, Project Management Certification or related discipline OR 8+ years of relevant work experience or any similar combination of education and experience Ability to prepare and track overall project budgets and schedules Experience or ability to learn skills necessary for leadi g and managing numerous facets of multiple projects simultaneously Ability to read or interpret architectural drawings and furniture or space planning conceptual plans Strong working knowledge of MS Project and MS Office Suite including Excel Demonstrated customer/vendor relationship building experience Excellent verbal/written communication skills Strong organizational skills Willing/able to travel (30%) Self-motivated and able to deliver tools, processes, and any required deliverable by scheduled dates Presents a professional appearance without visible tattoos, complies with industry accepted grooming and dress standards when interacting with clients Detail and customer service oriented

Physical Requirements Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for 8 hours a day or longer as necessary May involve long periods of standing and/or walking, such as supervising physical move vendors, operating at a copier/fax/scanner, traversing different floors in a facility to manage move vendor activities Regularly required to talk, listen, and use hands and fingers to write, type, participate in teleconferences, video presentations, and other Able to speak clearly and ensure listener understanding of intended communication