Job Information
Iowa Department of Administrative Services Administrative Assistant 1 in Des Moines, Iowa
Administrative Assistant 1
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Administrative Assistant 1
Salary
$42,057.60 - $61,817.60 Annually
Location
Des Moines - 50321 - Polk County, IA
Job Type
Full-time
Job Number
25-01604
Agency
542 Iowa Department of Natural Resources
Opening Date
12/13/2024
Closing Date
12/27/2024 11:59 PM Central
LinkedIn Tag
#LI-POST
Point of Contact
Jim McGraw, jim.mcgraw@dnr.iowa.gov
To Apply
The Department of Natural Resources encourages all applicants to upload a current resume and cover letter to their online application.
Description
Benefits
Questions
Job Description
The DNR’s Air Quality Bureau provides a critical service for Iowa citizens and environmental quality. Partnering with communities, business and industry, organizations and private citizens, the Bureau provides the knowledge and tools necessary to create workable solutions to ensure that Iowa's excellent air quality is maintained throughout the state. This Administrative Assistant 1 employment opportunity is within the Bureau's Program Development & Support Section.
The position's primary duties are to function as the principal contact for the receipt and tracking of air construction permit applications through the Iowa EASY Air application system. Specific duties include ensuring that all electronic forms and fees have been submitted, coordination with section staff and permit applicants to identify and correct application submittal issues, and completing work flow steps in Iowa EASY Air for engineering staff assignment to a project. The position will also respond to inquiries from facilities and staff about project fees, submittal information, and application process questions, and will refer applicants to the Construction Permits Helpline when appropriate.
The position will track the status of the submittal of missing or additional project fees and the progress of Construction Permits Helpline callbacks, contact applicants to determine the status of check payments that have not been received for a project, update permit project tracking sheets and assist the Iowa EASY Air Team in researching and documenting probable causes of problems or errors within the application system. Duties will include compiling and summarizing historical construction permit application receipt and tracking information, and training of other staff to backup the duties associated with receipt and tracking of construction permit applications to ensure continuity of operations.
Additional duties will include uploading electronic construction permitting records to OpenText, coordinating with legal staff to process construction permit rescission requests in Iowa EASY Air, and providing user assistance to staff, regulated industry, and their consultants on the use of Iowa EASY Air. The position will assist with Iowa EASY Air training for internal and external customers, including assisting in the development of Iowa EASY Air training materials, user manuals, and guidance and FAQ documents.
Essential Functions
The ability to communicate regulatory program and technical information clearly and concisely, both verbally and in writing; entering environmental information into on-line applications and network databases and spreadsheets using PC based computer systems and software; instructing clients and staff in the use of applicable on-line applications, electronic records storage systems, network databases and spreadsheets. Establishing and maintaining data entry and processing procedures, requirements, and policies. Reading and comprehending technical information, rules, policies, procedures, and guidance, and disseminating that information to clients and customers. Infrequent, primarily in-state travel for meetings and related duties is required.
Critical Job Competencies
Accountability, Integrity, High Productivity, Communication Skills, Team Player, Customer Focus, Interpersonal Skills, Technical Skills (Air Quality), Attention to Detail, Computer Skills, and Information Management.
What You Get From Us:
A competitive pay plan and rewarding work.
Insurance benefits that start the first of the month following 30 days of employment.
(Premiums can start as low as $64/month for single and $210/month for family coverage).
Separate vacation and sick leave accruals that start on the first day and can roll over annually.
Nine paid holidays/year.
Iowa Public Employee Retirement System (IPERS) retirement package with employer match.
Optional deferred compensation (457/401A) plan with employer match.
Professional training opportunities.
Flexible schedules and opportunities.
Family friendly and professional work environment.
Employee Discount Programs (vision, cellular, fitness, recreation, season passes, travel, counseling)
The State’s total compensation package features benefits that are worth about 30% of your total compensation. For a list of additional benefits, please visit theDAS website (https://das.iowa.gov/human-resources/benefits-glance) for more information.
Flexible work Schedules (as approved by the supervisor).
Opportunities for hybrid telework (as approved by the supervisor).
Workout/Gym facilities available onsite at 6200 Park Ave.
Comments
The starting salary for new state (Executive Branch) employees is expected to be at the base of the pay range. Additional salary increases may occur after the first six months, and then annually (if applicable). The State’s total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation. Visit theDAS website (https://das.iowa.gov/state-employment/benefits-glance) for more benefit information.
Ensure you are kept up-to-date of this position by checking your email regularly for emails frominfo@govermentjobs.com. This is a system generated email from the DAS application system and it may be sent directly to your Junk/Spam folder.
DNR Application Tips (https://www.iowadnr.gov/About-DNR/Employment)
For more information about DNR Employment Opportunities and position specific notices, please visit theDNR Employment (https://www.iowadnr.gov/About-DNR/Employment) website.
The State of Iowa is an Equal Employment Opportunity Employer.
Iowa DNR Mission
To conserve and enhance our natural resources in cooperation with individuals and organizations to improve the quality of life in Iowa and ensure a legacy for future generations.
Minimum Qualification Requirements
Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:
Graduation from an accredited four-year college or university with a bachelor's degree in any field.
A total of four years of education (as described in number one) and/or full-time experience in accounting, secretarial, or office support work collecting, compiling, reporting, examining and/or editing numerical data; coding and qualifying people for benefits, licenses, or other transactions; preparing and keeping budgetary accounts and projections; organizing and implementing office support operations; advising on procedural processes; or other work that provided direct support and exposure to substantive agency programs, where one year of full-time experience is equal to 30 semester hours of education.
Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as a Secretary 2, Clerk Specialist, Public Service Supervisor, Accounting Technician (any level), Purchasing Assistant, or Human Resources Technical Assistant
For additional information, please click on thislink to view the job description (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/AdministrativeAssistant1-00708-90708.pdf) .
Additional Qualification Requirements
Position requires successful completion of a criminal background check to include FBI fingerprinting.
Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.
Why Choose the State of Iowa?
At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.
Our Robust Benefits Package Includes:
Competitive Compensation:
Enjoy a competitive salary that reflects directly on your skills and expertise.
Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.
Health and Wellness:
Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.
Retirement Planning:
We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .
Paid Time Off:
Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.
Professional Development:
Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.
Employee Assistance Program (EAP):
We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.
Diversity and Inclusion:
Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.
Join Us - Elevate Your Career:
Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!
01
Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.
Yes - I understand and agree.
No
02
PLEASE READ CAREFULLY
Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?
No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
03
Have you graduated with a Bachelor's Degree from an accredited college/university?
Yes
No
04
How many years do you have of a combination of full-time work experience in accounting, secretarial or office support work involving: collecting, compiling, reporting, examining and/or editing numerical data; coding/qualifying persons for benefits, licenses or other transactions; preparing/keeping budgetary accounts and projections; organizing/implementing office support operations; advising on procedural processes; or other work which provided direct support/exposure to substantive agency programs AND/OR post high school education? 30 semester hours of course work equals one year of experience.
I do not have any of the combined education and/or experience
Less than two years of the combined education and/or experience
Two years to less than four years of the combined education and/or experience
Four years or more of the combined education and/or experience
05
Are you a current State of Iowa employee (executive branch)? IF YES - How many months of experience do you have in the classification of Secretary 2, Clerk Specialist, Public Service Supervisor, Accounting Technician (any level), Purchasing Assistant or Human Resources Technical Assistant for the State of Iowa?
I am not a State of Iowa employee
Less than 12 months of the required experience
12 months or more of the required experience
06
After reviewing the list of essential functions for the Iowa Department of Natural Resources position you are applying for, please answer the following question: Based on the list of essential functions listed within the job announcement, are you able to perform the essential functions of this position, with or without a reasonable accommodation?
Yes
No
07
Reference Checks: If you are one of the top candidates for this position, the Hiring Team may wish to contact the references provided by you or any others we deem appropriate in order to verify your current or prior employment for the purpose of evaluation of your qualifications for the above position. Any information obtained through a reference check shall be kept confidential to the extent allowed under the Iowa Open Records Act (Iowa Code chapter 22). Please list below three professional business references, including at least one current or former supervisor. Please provide name, title, organization, relationship to you, phone, email, and full address of the reference. You may attach these to your application or type them in the box provided below.
Required Question
Agency
State of Iowa
Agency
542 Iowa Department of Natural Resources
Address
6200 Park Ave
STE 200
Des Moines, Iowa, 50321
Website
http://www.iowadnr.gov/
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