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Wayne State University Administrative Assistant in Detroit, Michigan

Posting Number


Position Title

Administrative Assistant

Number of Vacancies



15 - College of Nursing

Primary Department

H1501-Deans Office Nursing

Working Conditions

Typical office environment. This position is at .5 FTE.

Wayne State University requires all students, faculty and staff to be fully vaccinated against COVID-19 with limited exceptions. Learn more at:

Essential Functions (Job Duties)

This position is at .5 FTE.

Provide assistance to administrative and/or academic head in the planning development and administration of operating budget. Reconcile various detailed general, restricted and designated fund accounts and monitor status of revenues and expenditures. Prepare related statistical reports, analyses and summaries on budget activities.

Coordinate and participate in the preparation and processing of non-academic and academic personnel and payroll actions; establish and monitor related recordkeeping system; interpret and apply internal operating procedures, University policies and contractual agreements accordingly. Identify and resolve processing problems to ensure personnel matters are affected in a timely manner. May possess signatory authority on selected forms and documents.

May supervise very small (1-2) part-time temporary student, college work study and technician support staff. Interview and recommend employment of, discipline and evaluation of full-time and temporary support staff. Plan and assign work activities; train in appropriate office methods and procedures and monitor workflow and staffing levels.

Coordinate use of facilities, services and equipment which includes space leasing, subcontracting arrangements as well as initiating requests for services such as building or equipment maintenance, and printing/duplicating services, etc. Interface with appropriate University personnel to obtain and exchange information.

Participate in and coordinate the preparation and completion of special projects and studies; collect and gather statistical data for reporting purposes. Prepare reports which include conclusions and recommendations for solution to administrative problems.

Serve as an information source to faculty, staff, students and the general public; answer questions, provide information and resolve routine problems regarding operations and services. May represent department and/or supervisor to other University areas and outside professional groups and organizations in order to obtain and exchange information.

May maintain calendar, schedule appointments, make arrangements for meeting and conferences, and complex travel arrangements. May perform complex typing duties and process complex documentation with the use of appropriate software.

Perform related work as assigned.

Unique Duties


Graduation from an accredited college or university or an equivalent combination of education and/or experience preferred.

Some knowledge of and experience with University academic and/or non-academic personnel processing procedures and practices.

Some knowledge of accounting principles and bookkeeping procedures and applications.

Ability to communicate effectively with others.

Ability to work under pressure and meet established deadlines.

Some supervisory experience preferred.

May be required to operate advanced office equipment, including software necessary for desktop publishing complex spreadsheet design and complex graphics.

Typically, employees assigned to this classification may held a lower clerical and/or secretarial positions.

Preferred Qualifications

Testing Requirements

Not Applicable

Test Scheduling

Job Type

Fractional Time

Job Category

Professional/Administration & Supervisory/Management

Duration of Posting

Fiscal Year of Job Open Date


Job Open Date

(When job is posted in the system)


Job Close Date

(or until suitable candidate is found)


Is this position reposted?


Reposting Reason:

None (New Posting)

Application Information

Background Check Requirements

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting to work. If you are offered employment, the University will inform you if a background check is required.

Instructions for submitting your application:

Represented Position Message

This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.

Funding/Salary Information

Salary (Minimum)

(Non-Academic Only)


Salary (Hire Max)

(Non-Academic Only)


Salary (Maximum)

(Non-Academic Only)


Hourly Rate

(Non-Academic Only)

Salary Range

(Academic Only)

Is Position Bump Ineligible?

(Non-Academic, Represented positions only. Select 'No' for Academic. Select N/A if Non-represented.)

**NOTE: If 'Yes' is selected, then this is a Bump Ineligible Position (BIP). The person who bids or hires into this 100% grant funded position has no bumping rights upon grant expiration or in a reduction of force.


Equal Opportunity/Affirmative Action Employer including Disabled/Vets