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Human Resources Specialist

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Human Resources Specialist

Salary

$21.21 - $26.54 Hourly

Location

Dobbs Ferry, NY

Job Type

Full Time Staff

Job Number

00713

Division

Finance

Department

Human Resources

Opening Date

04/25/2024

Union Status

Non-Union

• Description

• Benefits

Job Posting Summary

This position provides assistance and guidance in matters related to human resources functions including: employment, recruitment and selection, orientation, job analysis and documentation.

Essential Job Functions & Responsibilities:

• Consult with departments regarding recruiting efforts and help develop a solid recruitment plan that takes into consideration postings to find the highest quality candidates and expand the diversity of the applicant pool.

• Manage and update org charts for the departments.

• Resolve employee relations issues, provide management counseling and exit interviewing for personnel.

• Prepare and disseminate offer letters, employee status change letters.

• Develop and maintain job descriptions for designated support areas for every employee.

• Develop and implement advertising plan for all vacancies including writing and posting advertisements internally and externally

• Perform data entry of new hires, and completion/processing of a variety of HR forms

• Manage the maintenance of employee files

• Implement and coordinate employee records system

• Audit HR Systems for the integrity of data and ensure compliance with regulations.

• Act as liaison between the employee and payroll office with regards to leave balances

• Assist with the coordination of all training for Staff including outsourced training and assist in the development of training curricula and the delivery of training as necessary.

• Assist with departmental audits as necessary.

• Update and communicate department policies and procedures

• Participate in University committee and other community work as appropriate

• Ensure the effective and current flow of information between the functions of the Office of Human Resources and the University management and employees

• Maintain confidentiality of all human resource information and ensure full compliance with Department, University and legal requirements for authorization of the release of employee information.

• Demonstrate a high level of personal and professional integrity in all dealings

• Assist with the coordination of New Hire Orientations as necessary including scheduling, dissemination of materials, procurement of venue, and meals

• Assist when needed for the processing tuition reimbursement applications and generating reports as needed

• Assist when needed for the processing and disseminating union reports per collective bargaining agreement with regards to new hires, promotions, transfers, and terminations

• Assist when needed for the for preparing purchase requisitions for invoices

Qualifications

Required Skills & Experience:

• Bachelor's degree

• Two years office experience preferably in HR. Strong communication skills both written and verbal. Fluency in the Microsoft Office Suite and Excel. Banner experience is highly desirable

Physical/Other Requirements:

• Must be able to push, pull, move or lift up to 50 lbs.

• Must be able to meet all general health requirements for the position as per University policies

  Mercy University promotes a community campus environment. As a result, employment is limited to the following states: New York, New Jersey, Connecticut, and Pennsylvania. Applicants outside of those states or the USA will be required to relocate. Relocation assistance may be provided for eligible moves.

  Compensation offered will be commensurate with the educational background and work experience of the individual.

About Mercy

Mercy University is a dynamic, diverse New York City area university whose students are on a personal mission to get the most out of life by getting the most out of their education. Our institution is an independent, coeducational university that offers more than 100 undergraduate and graduate degree and certificate programs within six schools: Business, Education, Health and Natural Sciences, Nursing. Liberal Arts and Social and Behavioral Sciences. Mercy's efforts in these programs have been recognized over the last several years. As a federally designated Hispanic Serving Institution (HSI), Mercy University, has been honored by being ranked nationally among the top Colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU).

Mercy University was further recognized by HACU as a national leader in awarding bachelor's degrees to Hispanics in several disciplines, including Psychology, Sociology and Business. Additionally, to support our diverse student body, Mercy University has pursued and been awarded a number of federal grants which enable us to better develop and deliver services to our students. Mercy University is proud to be recognized as an institution which helps under-served students to achieve their educational aspirations. Westchester Magazine has also named Mercy the Best College in Westchester County in 2019, 2020 and 2022. The vibrancy of the University culture is sustained by a diverse student body from around the region. Serving 8,500 full-time and part-time undergraduate and graduate students, the University offers campuses in Dobbs Ferry, Bronx, Manhattan as well as online offerings.

At Mercy University we strive to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.

Our Mission:

Mercy University is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and high quality learning environments, thus preparing students to embark on rewarding careers, to continue learning throughout their lives and to act ethically and responsibly in a changing world.

EEO Statement

Mercy University is an equal opportunity employer. Mercy University actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups and strives to build and sustain a welcoming and supportive campus community. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, creed, religion, marital status, sex, sexual orientation, gender, gender identity, pregnancy, height, weight, genetic information, disability, or protected veteran status.

The posted salary range for this position is based on several legitimate, non-discriminatory factors set by the company. The University is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.

Campus Safety

Mercy University is committed to providing a safe and welcoming environment for all. Information regarding campus safety can be found here .

Mercy University strives to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.

Health Insurance:

UntitedHealthcare Oxford

In-network and out-of-network plan options

EmblemHealth HIP Prime HMO (Union Staff)

Dental Insurance:

UnitedHealthcare Oxford

In-network and out-of-network plan options

Vision Insurance:

UntitedHealthcare Oxford

Paid Time Off:

Mercy University provides generous leave benefits to its employees.

Disabilities & Workers Compensation Insurance:

Coverage in accordance with New York State regulations

Life Insurance:

Long-Term Disability:The Hartford

Short-Term Disability:The Hartford

Flexible Spending Account (FSA):

Ameriflex

Retirement Benefits:

TIAA

The Mercy University Retirement Plan is comprised of two components:

Deferred Compensation Plan

All eligible employees may contribute to the Deferred Compensation Plan on a pre-tax basis upon joining the University.

Defined Contribution Plan

Eligible employees are enrolled in the Defined Contribution Plan after two (2) years of full-time employment at Mercy University and receive a semi-monthly contribution from the College, based on age and salary. If an employee is under age 36, they will receive a contribution of 3.3% of their annual salary each pay period. If an employee is age 36 or older, they will receive a contribution of 9% of their annual salary each pay period.

If employed full-time for two (2) or more consecutive years by another institution(s) of higher education (college or university), without an intervening break in service within the last twelve (12) months prior to employment before joining Mercy, please submit a waiting period waiver form to Office of Human Resources. The Defined Contribution will begin as of the first day of the month following receipt of the completed waiver form.

Remote Work:

Mercy University recognizes the important role that workplace flexibility can play in an employee’s ability to manage work-life balance.

Learn more about our remote work policyhere (https://www.mercy.edu/media/remote-work-policy-final) .

Tuition Remission: Staff & Faculty

Mercy University provides a competitive education to students and extends that formal education opportunity to employees, and their spouses/domestic partners, and dependents at a reduced tuition rate through this Tuition Remission Benefits Policy for Mercy Employees.

Learn more about our tuition remissionhere (https://www.mercy.edu/media/tuition-remission) .

Tuition Exchange:

We are a member of the Tuition Exchange Program. Employees are eligible to apply for the Tuition Exchange Program after completing two (2) consecutive years of full-time employment.

Employee Assistance Program:

Compsych

Voluntary Benefits:

Allstate Identity Protection

LegalEase

Liberty Mutual Auto & Homeowners

Nationwide Pet Insurance

PlumBenefits

ScriptSave

Working Advantage

Note: The above describes a brief summary of benefits and is subject to change.

Agency

Mercy University

Address

555 Broadway

Dobbs Ferry, New York, 10522

Phone

914-674-7839

Website

http://www.mercy.edu

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