Job Information
Michigan State University Law Clinic Office Coordinator / Office Coordinator I in East Lansing, Michigan
Job postings
Law Clinic Office Coordinator / Office Coordinator I
Back to search results Apply now Job no: 992469
Work type: Support Staff
Pay Grade:10
Major Administrative Unit / College:Michigan State University College Of Law
Department:Juris Doctorate Programs 40001138
Sub Area:CT- Clerical Tech.
Salary:Salary Commensurate with Experience
Location: East Lansing
Categories: Administrative/Business/Professional, Office/Clerical Support, Clerical Technical- CT, Full Time (90-100%), Union, Remote-Friendly
Working/Functional Title
Law Clinic Office Coordinator
Position Summary
In order to fully function and support the clients of the MSU Law Clinic, the Clinic is seeking a highly motivated, self-driven individual to perform important day-to-day tasks for the Clinic as well as grow the Clinic’s public facing platforms and assist with faculty projects as they arise. The Coordinator will be the initial contact with the Clinic for all clients and potential clients, as well as those who come to visit the Clinic in the Law College. They will work with confidential client information as well as confidential student data and maintain a high attention to detail. The Clinic is a closely connected team that values public service, and this position will be a part of that team.
This position requires a valid vehicle operator’s license to perform duties of this position.
This position is grant funded for a two-year contract. The college intends to obtain additional funding for an extension of the initial contact period, but future funding is not guaranteed.
DUTIES AND RESPONSIBILITIES
Interaction with the public and clinic clients
All front desk duties, including but not limited to answering phones, providing referrals, and assisting with client needs.
Coordinating 4-5 clinic events per year, including the planning, publicity, organization and food for the event. Events involve both students and external stakeholders with approximately 25-50 attendees. May include remote attendees.
Work as the point of contact for the Institute for Continuing Legal Education (ICLE) for the Law College. This includes, but not limited to, setting up new accounts and submitting online book requests.
Office Administration
Manage both electronic and paper filings in case files and using the CLIO case management system.
Handling travel arrangements for both clinic faculty and students, including conference and event registration.
Assist in developing and implementing policies and procedures for general office operations.
Perform various clerical duties including filing documents, data entry, photocopying, and scanning inventory and maintaining office supplies.
Processing incoming and outgoing mail, which may include daily trips to the East Lansing Post Office to check the Clinic’s P.O. Box for court documents, a responsibility shared with the Office Manager.
Maintain the clinic calendars for Client Intake Room schedules as well as parking spots and other clinical space coordination.
Assist with collecting student clinic hours, which is required by the American Bar Association for accreditation and sending those reports to their respective clinic director.
Assist clinic faculty with various projects as assigned, including clinic-specific community outreach and research projects.
Assist with collecting benchmarking data regarding clinic operations from the Big 10 law schools and Wayne State University Law School.
Communication
Increase and improve both external and internal communications about the Clinic and its successes.
Assist with weekly social media posts by working directly with clinic faculty to identify areas and issues to highlight.
Draft monthly emails with Clinic updates for approval to distribute to faculty and staff.
Develop a Clinic newsletter to be distributed once a semester both internally and externally.
Work with the Law College communication team to ensure seamless promotion of Clinic successes.
Michigan State University College of Law is a diverse and inclusive learning community with roots dating to 1891 when it opened as Detroit College of Law in Detroit, Michigan. It moved to its current East Lansing location in 1995 and remained a private institution until 2020 when it became a fully integrated college of Michigan State University.
Today, MSU Law has more than 650 students, 55 faculty members, 50 staff members, five librarians, and a world-wide network of some 11,500 alumni. MSU Law operates seven legal clinics overseen by nationally recognized faculty that provide students an opportunity to work on actual legal cases. Additionally, it offers some of nation’s leading law programs in new and emerging legal education, including Intellectual Property and Trial Advocacy, Indigenous Law and Policy Center, the Lori E. Talsky Center for Human Rights of Women and Children, Conservation Law Center, and Animal Legal and Historical Web Center.
MSU College of Law, operating under the principles of its Diversity, Equity, and Inclusion Strategic Plan, is poised to become the state’s preeminent law school, preparing a diverse community of lawyer-leaders to serve diverse communities in Michigan and beyond. It is committed to providing a legal education that is taught by leading scholars in their fields, includes best-in-class experiential opportunities, and helps students graduate without excessive debt.
Minimum Requirements
Knowledge equivalent to that which normally would be acquired in the first two or three years in college, technical school or related field; six months to one year of related and progressively more responsible or expansive work experience in customer service or in performing tasks related to the area of employment; or an equivalent combination of education and experience.
Desired Qualifications
Bachelor’s degree from an accredited higher educational institution.
Strong written and verbal communication skills.
The position requires or will require prior to completion of the probationary period: knowledge of basic personal computer terminology and operations, and ability to use e-mail and the Internet.
Familiarity with the Clio case management system.
Ability to use the Microsoft Office Suite.
Familiarity with the Concur travel system.
Familiarity with social media and newsletter development and design.
Ability to work on a strict deadline.
Understanding of legal systems, both state and federal.
Equal Employment Opportunity Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.
Required Application Materials
The search committee is committed to respecting and maintaining confidentiality.
Application materials must include:
Cover Letter
Current Resume
At least three professional references with one preferably being a recent, former, or current supervisor and including full name, title, telephone number, and email address.
Special Instructions
If you require reasonable accommodation in completing the application, interviewing, or otherwise participating in the employee selection process, please direct your inquiries to Teresa Eldred, College of Law Human Resources Manager at 517.432.6819 or eldredt@law.msu.edu.
Work Hours
STANDARD 8-5
Website
https://www.law.msu.edu/clinics/
Remote Work Statement
MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.
Bidding eligibility ends October 1, 2024 at 11:55 P.M.
Advertised: Sep 25, 2024 Eastern Daylight Time