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Robinson Construction Benefits Plan Administrator in Edmond, Oklahoma

To perform in this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Summary:

The benefits administrator position is responsible for developing, directing, planning, and managing the day-to-day operations of group benefits programs offered thru the Company’s 125 plan (group health, dental, vision, short-term and long-term disability, worker's compensation, life insurance, travel, and accident plan, etc.) along with the Company’s 401K retirement plan. The administrator continually investigates new benefits programs, improves existing programs, promote participation, supervises, and monitors benefits administration and ensures compliance with all regulations.

Duties/Responsibilities:

Plan Design and Administration

  • Research industry trends and employee benefits plans to identify those that present the best value and allow the company to provide a competitive benefit package

  • Analyze current benefits, evaluating the use, services, coverage, effectiveness, cost, plan experience and competitive trends in benefits programs.

  • Design and recommend benefit programs to management.

  • Solicit proposals from Brokers, Vendors, Providers, and Third-Party Administrators as necessary to continue existing coverage or provide new coverages to employees

  • Negotiate with vendors and administrators for best plans, options, and rates.

  • Serve as primary contact for brokers, vendors, plan vendors, and third-party administrators.

  • Coordinate transfer of data to external contacts for services, premiums, and plan administration.

  • Ensure that the appropriate deductions are established in payroll and routinely monitor them for accuracy and changes

  • Document and maintain administrative procedure manuals for managing the benefit program.

  • Update the plan documents and distribute the Summary Plan Description and other plan documents as required

  • Ensure compliance with all applicable government regulations with respect to the cafeteria plan and the 401K program.

  • Manage compliance testing and coordinate the annual top-heavy testing for the 401k Program

  • Ensure timeliness and accuracy of required reporting and fees.

  • Work with Auditors and 3rd party administrators to complete the annual reports and IRS filings

  • Review and approve weekly funding requests for the self-insured health program

  • Audit the monthly invoices from coverage and service providers to ensure accuracy

  • Coordinate with providers to correct any errors

  • Approve the payments

Employee Enrollment\Records

  • Promote enrollment in the program to all employees

  • Schedule and manage annual enrollment meetings both in house and virtually to promote enrollment

  • Utilize printed materials, emails, and other options to promote participation

  • Establish and manage the annual open enrollment period

  • Act as a resource for employees and answer questions regarding coverage and costs

  • Assist employees as necessary with the online enrollment process

  • Ensure that the necessary information is shared with the coverage providers to put coverage in place for the new plan year

  • Ensure that the necessary changes are made in Payroll deductions

  • Audit the annual enrollment to ensure both coverage and deductions are accurate

  • Manage monthly enrollments

  • Provide notice to employees as they become eligible and promote enrollment

  • Ensure that the appropriate documents are completed to either enroll or decline coverage

  • Act as a resource for employees and answer questions regarding coverage and costs

  • Coordinate with providers to ensure coverage is in place on the first day of the eligible month

  • Coordinate with Payroll to ensure the proper deductions are established in payroll

  • Maintain employee benefits files to ensure completeness, include beneficiary information

  • Manage the collection of premiums from employees during any period of temporary layoff

  • Manage employee terminations and allowed coverage changes during the program year

  • Ensure Compliance with the COBRA requirements and manage the transition to COBRA coverage for terminated employees

  • Process and manage 401k plan QDROs, QMCSOs, distributions, loans, and hardship distributions

Employee claims Assistance

  • Act as the employee’s representative and assist the employee with any claims or balance billing problems or issues.

  • Maintain a provider contact for each coverage that will assist the employee with any claim issues

Plan review and Miscellaneous

  • Perform plan audits.

  • Prepare, collect and organize data for actuarial assessments.

  • Forecast trends and assist with future benefits designs

  • Review data with management to determine if adjustments are required

  • Provide training and support to staff regarding the Company’s benefit program.

    Required Skills/Abilities:

  • Computer proficiency and technical aptitude with the ability to use Microsoft products, including PowerPoint.

  • Proven ability to work effectively in a team environment with associates.

  • Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.

  • Strong analytical skills and a thorough knowledge of plan designs.

  • Ability to understand, evaluate and make judgment on insurance proposals.

  • Knowledge of benefits contract language.

  • Knowledge of all pertinent federal and state regulations, filing and compliance requirements, both adopted and pending, affecting employee benefits programs, including the ACA, ERISA, COBRA, FMLA, ADA, Section 125, workers' compensation, Medicare, OBRA, and Social Security and DOL requirements.

  • Excellent communication and organization skills.

Education and Experience:

  • Bachelor's degree in human resource management or related field, or three years of related benefits or employee benefits administration experience.

  • SHRM-CP or SHRM-SCP and CEBS professional designations preferred.

  • Experience in managing a self-insured health insurance program a plus.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.

  • Must be able to lift up to 15 pounds at a time.

Management Discretion: The job duties and requirements that this document describes may be altered or supplemented at any time at the sole discretion of Robinson Construction.

Employment at Will: This document does not create an employment contract, either express or implied. All employment is employment-at-will.

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