Shire Jobs

Qualifications

• The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor
• . The ideal candidate has demonstrated leadership ability, has exceptional communication and interpersonal skills, and feels comfortable working in a fast-paced environment and managing multiple projects simultaneously
• Bilingual- 100% English/100 % Spanish - Required
• Previous experience as an Administrative Assistant, Accounting or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Quickbooks, Microsoft Word, , Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects

Responsibilities

• As a Administrative Manager, you will be managing the day-to-day runnings of the company, including scheduling staff members, handling performance reviews, and maintaining excellent records and reports
• You will also be working each day to build and strengthen relationships with new and existing clients, address any minor and major client issues, and overall foster a strong work environment, provide support to our office employees, ensuring they have all the information and resources they need to perform their best
• Your responsibilities will include , make and corroborate employees payroll, reconciling bank records, drafting financial documents, evaluate financial budgets and track expenses, answering phone calls, scheduling appointments, planning meetings, and writing correspondence
• Make Employees Payroll and OTR Drivers Payroll
• Make and corroborate Clients Payments
• Reconciling bank records
• Evaluate financial budgets and track expenses
• Answer incoming phone calls and route them to the appropriate person
• Draft and report financial presentations
• Reconcile financial books including incoming and outgoing funds
• Schedule appointments and maintain calendar
• Organize meetings and take accurate minutes
• Write emails, memos, and letters and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures