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Summary Serves as an Administrative Specialist for the Executive Office of the Commissioner (XOC) of the United States Section, International Boundary and Water Commission (USIBWC) providing confidential and time-sensitive services to the Commissioner and Executive Staff members, and managing the full scope of XOC administrative operations ensuring efficient and effective administrative services to policy-level officials. Responsibilities Maintains the Commissioner's and Executive Staff's electronic calendars and schedules commitments. Makes travel and related arrangements for the Commissioner and Executive Staff. Receives and distributes incoming mail and assembles outgoing correspondence for completion. Serves as an XOC Meeting Planner, coordinating all aspects of meetings and briefings. Evaluates administrative services to recommend improving operations in the XOC. Controls and enters purchase requests into an automated system. Coordinates with contractors, vendors, and service providers. Reconciles budgetary information to monthly allocations received from the Budget Division. Requirements Conditions of Employment Qualifications Qualifications must be met by 09/24/2024 Minimum Qualification Requirement: In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience. In addition to the minimum qualification requirement, you must also have one or more years of Specialized Experience: For GG-09: You must have one or more years of specialized experience, equivalent to at least the GS/GG-07 grade level or equivalent pay band in other pay systems in the Federal government or equivalent experience in the private or public sector, which provides you with the knowledge, skills, and abilities to perform the duties of this position. For GG-11: You must have one or more years of specialized experience, equivalent to at least the GS/GG-09 grade level or equivalent pay band in other pay systems in the Federal government or equivalent experience in the private or public sector, which provides you with the knowledge, skills, and abilities to perform the duties of this position. Examples of Specialized Experience: applying organizational and functional knowledge to perform a variety of high-level support assignments; applying knowledge of regulations and processes of federal human, financial, and physical resources management to identify office efficiencies; applying advanced knowledge of English grammar, spelling, punctuation, capitalization, and composition to compose various communications; knowledge of federal government purchase card policies, procedures, and regulations; skill in entering automated requisitions and purchase orders into a database system; operating email or similar systems to maintain an electronic calendar for office staff; composing and preparing travel arrangements; and speaking conversational Spanish sufficient to communicate with the Mexican government pertaining to agency mission (or regarding protocols and meetings). Special Factor(s). The following factor(s) are agency unique to use in its evaluation. A Selective Placement Factor (SPF) is a specific qualification an applicant must possess to successfully perform in a position. A Quality Ranking Factor (QRF) is a specific qualification an applicant may possess that would enhance performance in a position. This position has an SPF that applicants must possess to successfully perform in the position. SPF: Possess the ability to converse in Spanish sufficient to communicate with officials of the Mexican government regarding topics pertaining to the agency mission (or regarding protocols and meetings). For more information on these qualification standards, please visit the United States Office of Personnel Management's website: http://www.opm.gov/qualifications Your resume must have complete information: Please ensure your resume accurately reflects the duties and responsibilities under each position you have held with each employer. In describing your experience, please be clear and specific. It is your responsibility to make sure your resume states complete information for each job entry (beginning and ending dates of employment stated as MM/YYYY; and total hours worked per week). If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package will be rendered disqualified and you will no longer be considered for this position. Part-Time or Unpaid Experience: Credit will be given for appropriate unpaid work on the same basis as for paid experience. Part-time experience will be credited on the basis of time actually spent in appropriate activities. To receive credit for such experience you must indicate clearly the nature of the duties and responsibilities in each position held and the number of hours per week spent in such employment. Education Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone - no substitution of education for experience is permitted Additional Information If you are a veteran with preference eligibility and you are claiming veterans' preference, you must submit a copy of your DD-214 Certificate of Release or Discharge from Active Duty (member-4 copy preferred) or other proof of eligibility that shows the dates you were on active duty and your character of service (honorable, general, etc.). If you are claiming Disabled Veterans' preference you must also submit documentation of disability (i.e. VA Disability Verification Letter) and the SF-15, "Application for 10-Point Veterans' Preference." For more information on veterans' preference see http://www.fedshirevets.gov/ The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be rated in well-qualified by scoring 85 or higher on the assessment for this vacancy. Additional information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ The hiring agency may use this announcement to fill similar positions that become vacant in the near future.