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Limited Term Legal Assistant (Part-Time) - District Attorney's Office

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Limited Term Legal Assistant (Part-Time) - District Attorney's Office

Salary

$22.63 - $30.67 Hourly

Location

Elkhorn, WI

Job Type

Limited Term

Job Number

2024-00027

Department

District Attorney

Opening Date

02/29/2024

Closing Date

Continuous

• Description

• Benefits

An Equal Opportunity Employer

Position Summary

This position is responsible for assisting the professional legal staff in the office by performing moderately complex legal secretarial work, meeting statutory and court requirements and deadlines.

SCHEDULE:

Days: Monday - Friday

Work Hours: 8:00 AM -5:00 PM

Hours Per Shift: 4

Shifts Per Pay Period: 5

Hours per week: 20

Position FTE: 0.5

NOTE: This is a limited term position that is currently approved through a period ending on December 31, 2024.

Essential Duties and Responsibilities

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

Assist callers and visitors by answering routine questions, departmental and court procedures and services, and case information.

Assist and inform law enforcement agencies of proper court and departmental procedures and follow up on required paperwork.

Review arrest reports from law enforcement agencies for accuracy and completeness for prosecutors to make charging decisions. Determine and request additional information if necessary.

Data enter arrest, person, and case information submitted from arrest reports and traffic citations submitted by law enforcement agencies into the District Attorney case management/tracking system and assign DA case numbers.

Compose, draft, and prepare correspondence, court documents, pleadings, legal documents, and other materials from verbal and/or written instructions.

Review incoming mail, police reports, and court notices and take appropriate action.

Locate files and maintain calendar for office appointments and court hearings. Arrange and organize files for court calls.

Type criminal and civil jury instructions.

Research and interpret the traffic and criminal codes of the Wisconsin State Statutes.

Request, read, and interpret criminal records, driving records, and vehicle information from federal and state agencies.

Coordinate the scheduling and rescheduling of court hearings through the Clerk of Courts Office, and with defense attorneys and other case parties.

Prepare, maintain, and track case files, assisting prosecutors in meeting statutory and court deadlines and assuring offenders comply with court-imposed deadlines.

Reserve laboratory analysts and prepare subpoenas for court hearings and trials when necessary.

Coordinate and prepare writs for the transport of defendants and witnesses to court for hearings and trials, or assist in setting up videoconferencing.

Provide backup to Legal Secretary II and Administrative Clerk I’s.

Train and oversee Administrative Clerk I’s and interns. Assist with questions about and clarification of departmental and court procedures, case information, and preparing legal documents.

Testify in court when necessary.

Demonstrate a commitment to county safety and risk management efforts.

Qualifications

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High school diploma plus one additional year of formal preparation; and two to three years of relevant prior experience. Proven experience in ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals as well as ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Proven experience in legal terminology.

Certificates, Licenses, Registrations

Wisconsin Notary Public

TIME System Certification

Special Requirement

As a post-offer pre-employment condition, a criminal background check conducted by the State Department of Justice (DOJ) including FBI fingerprinting must be successfully completed and passed. Walworth County may disqualify an applicant if the position’s responsibilities are substantially related to the applicant’s criminal history. Wisconsin’s Fair Employment Law, s. 111.31-111.395 Wis. Stats., prohibits discrimination because of an arrest or conviction record, however, Walworth County may disqualify an applicant if the position’s responsibilities are substantially related to the applicant’s criminal history. Management reserves the right to make employment contingent upon successful completion of the background check. Cost of the background check and fingerprinting will be covered by Walworth County.

Interactions and Communications

Responds to requests and initiates contacts to exchange basic or general information with others.

Decision Making

This position has authority to make decisions that are within detailed procedures and protocols and under close supervision. These decisions directly impact performance in the job and/or work unit within the department and information is provided to others for their decision-making.

Thinking and Problem Solving

In relation to established procedures, protocols and policies of the county, challenges of this position tend to be routine and primarily related to procedure and process issues.

Tools & Equipment Used

Copy Machine Scanner

Telephone Calculator

Computer/Printer Paper Shredder

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is frequently required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

NEPOTISM OR CONFLICT OF INTEREST COMPLIANCE A person may not be offered or hold this position if the employment would result in that person being a supervisor or subordinate to an immediate family member. "Immediate family" includes the employee's spouse, brother, sister, parents, children, stepchildren, father-in-law, mother-in-law, sister-in-law, brother-in-law, daughter-in-law, son-in-law, and any other member of the employee's household.

A person may not be offered this position if employment would create either an actual conflict of interest or the appearance of a conflict of interest.

Selection Process

TO INCLUDE:

Formal Walworth County Electronic Application

Education & Experience Review

Data Entry Test (6,000 kph)

Typing Test (40 wpm)

Record Locating Test (70%)

Sentence Clarity Test (70%)

Spelling Test (70%)

Microsoft Word 2010 Test (70%)

Microsoft Excel 2010 Test (70%)

Legal Terminology Test (70%)

Written Exam (70%)

Reference Check

Background Check including fingerprinting

Post Offer Physical Exam

Drug Screen

Other job related tests may be required.

WALWORTH COUNTY EMPLOYEE BENEFIT SUMMARY

M - Casual, Limited Term, Student Workers

BARGAINING UNIT: Casual, Limited Term, Student Workers

DATE: April 25, 2017

EMPLOYMENT STATUS: All employees of Walworth County are at-will employees.

BASIS OF PAYMENT: Hourly.

VACATION: Not eligible.

SICK LEAVE: Not eligible.

HOLIDAYS: Not eligible.

INSURANCE:

Health Insurance: Not eligible.

Dental Insurance: Not eligible.

Life Insurance: Not eligible.

LTD Insurance: Not eligible.

Vision Insurance: Not eligible.

WISCONSIN RETIREMENT: Employees expected to work less than 1200 hours per year will not receive this benefit. If an employee works 1200 hours, is employed for at least one year, and is not under 20 attending high school full-time. The employee will be expected to pay the employee portion. Walworth County will pay employer required contributions pursuant to state law.

Note: This Summary provides only a brief outline of your benefits. All benefit terms and conditions are subject to the specific provisions of plan documents, policies, and/or legal rules and regulations. These benefits are subject to change from time to time by action of the County Board and/or Human Resources Committee.

Agency

Walworth County

Address

P.O. Box 1001 100 W. Walworth Street Elkhorn, Wisconsin, 53121

Phone

262-741-7950

Website

http://www.co.walworth.wi.us

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