Shire Jobs

Description

The Office Assistant will perform a variety of administrative tasks, including answering the phone, assisting with maintenance requests, college motor pool, public surplus, mail courier, and maintaining electronic and paper files. The ideal candidate is organized, detail-oriented, and capable of working both independently and as part of a team.

Qualifications

• Education: Associates degree required
• Experience: Previous experience in an administrative or office support role is preferred.
• Physical:  need to able to squat, bend and lift minimum of 50 pounds
• Skills:
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Proficiency in Canvas 
  • Experience with maintenance programs
  • Excellent communication skills, both verbal and written.
  • Strong organizational and time-management skills.
  • Ability to multitask and prioritize tasks effectively.
  • Attention to detail and accuracy.
  • Customer service-oriented with a professional demeanor.

Major Responsibilities/Duties

• Administrative Support:
  • Answer and direct phone calls, take messages, and respond to inquiries.
  • Greet and assist visitors, ensuring a welcoming and professional environment.
  • Manage incoming and outgoing mail, including sorting and distributing, 
  • Assist in the preparation of reports, presentations, and documents.
• Office Management:
  • Organize and maintain filing systems, both electronic and physical.
  • Prepare motor pool key packets for drivers
  • Manage employee training and certification records
  • Complete Annual Campus Key Audit
  • Manage SDS binders
• Clerical Tasks:
  • Data entry and updating databases and records.
  • Assist with basic bookkeeping tasks, such expense tracking.
  • Record and file motor pool billing forms
  • Post surplus items on the Public Surplus site
  • Assign maintenance requests to appropriate managers
• Special Projects:
  • Support team members with various projects and initiatives.
  • Participate in the organization and execution of company events or activities.
  • Clean motor pool vehicles when extra help is needed.
  • Help as needed with mail courier between Richfield and Ephraim campus

Additional Information

Please Apply Online

Applications received by 11:59 PM on September 24, 2024, will be eligible for review by the hiring committee. Applications received after that date may not be reviewed by the hiring committee unless deemed appropriate by the college administration.   

Initial screening is based on the responses to the online submitted application, as well as your redacted resume, curriculum vitae (CV), cover letter and teaching philosophy statement. Transcripts or any other submitted material will not be considered during initial screening. 

*Snow College is an Equal Opportunity/Affirmative Action employer and educator. *

With campuses in both Ephraim and Richfield, Snow College offers programs and courses that are highly interactive and are designed to reach a broad spectrum of students: high school students desiring college courses, traditional on-campus students, technical education students, online students, non-traditional students who wish to start or complete a degree. Snow is committed to the success and positive experience of every one of these students. 

Snow College is a two-year public college, and in January 2020, The Chronicle of Higher Education ranked Snow College #1 in the nation for student success in two-year colleges. Located in the heart of Utah, at the foot of the Wasatch Mountains, Snow College is one of the oldest comprehensive two-year college in the Western United States.

The College was established in 1888; excellence continues to be the hallmark of all our work and activities.  We are the preferred choice of approximately 6,000 students, with 600 students attending the Richfield campus, who want a small College experience filled with a variety of many different activities, events, and performances. With campuses located in Ephraim, Richfield, and online, students complete degrees in Associate of Arts, Science, or Applied Science with numerous specialized, short-term technical training certificates and diplomas including a few Bachelor's degrees. To learn more about Snow College, please visit our website.