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University of Virginia Project Management Associate in Fairfax, Virginia

The Center for Advanced Study of Teaching and Learning ( (CASTL) in the School of Education and Human Development ( at the University of Virginia seeks applicants for a full-time Project Management Associate to join the Virginia Early Childhood Mental Health Consultation (ECMHC) project. The Project Management Associate will perform coordination, implementation, communication, and dissemination tasks related to managing the ECMHC project. This is a remote optional position with rare on-site (UVA/Charlottesville and other Virginia localities) work requirements for meetings or presentations. If local to Charlottesville, office space may be provided (if preferred).

The goals of the ECMHC project are to promote the social-emotional development of children birth-5 and prevent suspension and expulsion from early childhood programs across Virginia. To achieve these goals, mental health consultants partner with early childhood programs and teachers to provide collaborative, one-on-one consultation around identified needs at the program/site, classroom, and/or child level. We are expanding access to ECMHC services thanks to support from the Virginia Department of Education. In 2023-2024 (our third pilot year), our team will provide in-person/hybrid services in two large regions of the state and virtual services statewide.

As part of the ECMHC team, you will support the daily operations related to delivering high-quality mental health consultation services to early childhood programs across Virginia.

Role and Responsibilities Include:

  • Collaborate with project faculty and staff to support the successful delivery of ECMH consultation through excellent project management, relationship building and management, and communications

  • Manage assignments and tasks and identify systemic inefficiencies

  • Coordinate with external project partners to support project implementation

  • Plan agendas for meetings, keep meeting notes, and manage/track resulting task assignments for team members using systems such as Smartsheet

  • Support the hiring, onboarding, and training of early childhood mental health consultants

  • Manage consultants’ caseload assignments

  • Track the progress of the project including implementation data collected as part of the pilot and associated evaluation using our CRM tool, HubSpot

  • Use data (from logs, feedback etc.) and provide team leads and consultants feedback to guide plans for improvement

  • In coordination with other project staff, track participants’ successful completion of project forms and surveys

  • Communicate effectively with project faculty, staff, and external partners (VDOE, Ready Region teams, Coaching Partners) and stakeholders (teachers, leaders) in written and spoken forms

In addition to the above job responsibilities, other duties may be assigned.

Required Qualifications

Education: Bachelor's Degree, relevant experience may be considered in lieu of a degree

Experience: 2 years of experience

Preferred Qualifications

A strong preference will be given to candidates that have extensive experience in the following:

  • Experience coordinating or managing research, clinical, projects, or administrative activities with demonstrated ability to manage self, team members, and stakeholders

  • Project tracking and management expertise

  • One to two years of experience within the field of early childhood education

  • Prior experience with research-practice-policy partnerships in early childhood education

  • Knowledge of Virginia's early childhood education programming across various settings (e.g., VPI, ECSE, Title 1, Head Start, in schools, centers, and Family Day Homes)

  • Proficiency in use of technology:

  • Project management tools (e.g., Trello, Smartsheet, Scheduling apps)

  • Microsoft Office applications (Word, Outlook, PowerPoint, and Excel)

  • Videoconferencing or webinar tools (e.g., Zoom)

  • Virtual platforms or storage (e.g., Google Docs, Box, Trello)

  • Data management tools (e.g., Qualtrics)

  • Experience with Customer Relationship Management (CRM) software (e.g., HubSpot)

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Anticipated Salary Range : $55,000-$65,000 with UVA benefits ( , commensurate with education and experience.

Application Instructions

Please apply through Workday ( and complete an application online. Include the following documents:

  • CV or resume

  • Cover letter - in your cover letter, please describe your previous project management experience(s), including the project management tools/software used

The position will remain open until filled. This is an Exempt level, benefited position. This position will not sponsor applicants for work visas. This restricted position is a one-year appointment, and continuation beyond one year is dependent upon project need, availability of funding, and performance. The University will perform background checks on all new hires prior to employment.

As part of the application process, candidates should be prepared to discuss how they address diversity, equity, and inclusion in their work.

For additional information about the position, please contact Ann Partee, Research Assistant Professor, at For questions about the application process, please contact Margaret Weeks ( .

Click here ( for more information about UVA and the Charlottesville community ( .

In alignment with President Ryan’s UVA strategic plan, CASTL is committed to:

  • Recruiting talented and diverse doctoral students, post-doctoral fellows, faculty, and staff;

  • Recruitment and retention of a diverse workforce and providing an inclusive and supportive environment in which staff and faculty are recognized as integral to the success of our work; and

  • Promoting a culture of integrity, mutual respect, excellence, collaboration, and innovation.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

The University of Virginia is an iconic public institution of higher education, boasting nationally ranked schools and programs, diverse and distinguished faculty, a major academic medical center, and proud history as a renowned research university.

In January of 1819, the Commonwealth of Virginia’s General Assembly chartered what would become the University of Virginia. Entering our third century, the University has served Virginia, the nation, and the world by: educating responsible citizen-leaders; advancing, preserving, and disseminating knowledge; and providing world-class patient care. These responsibilities are enduring and continue to inspire our efforts.

The UVA Health System is renowned for providing outstanding patient care, educating tomorrow's health care leaders, and discovering new and better ways to treat diseases. The UVA Medical Center and Physicians Group, School of Medicine, and School of Nursing are recognized for their excellence in patient care, education, and research.

At UVA, we offer a rich collection of benefits, which have long been recognized and valued for their comprehensiveness and competitiveness in the market. In addition to a robust array of traditional benefits such as health care, time off, and retirement, UVA offers an array of other benefits and services to support faculty, staff, and UVA Health team members with their personal and family needs.

We are committed to a policy of equal opportunity for all persons and welcome diversity in all forms. For more information on the University of Virginia and the surrounding area, visit our Why UVA ( and Why Charlottesville ( webpages