Job Information
Aston Carter Senior Subcontracts Administrator in Fairfax, Virginia
Senior Subcontracts Administrator | 120k - 126k/yr | Remote with Restrictions to DC, MD and VA
Job Description
Aston Carter's Client is seeking an experienced Senior Subcontracts Administrator who is a motivated self-starter and can work independently and as part of a team in a dynamic environment. The Senior Subcontracts Administrator is responsible for managing the activities across the procurement life cycle, including negotiation of Non-disclosure Agreements (NDA) and Teaming Agreements (TA), preparation of solicitation packages to potential subcontractors, evaluation of proposals, price analyses, negotiation of terms and conditions, subcontract administration, issue resolution, small business subcontracting plans, subcontract closeout, and subcontracting-related government reporting in the electronic Subcontracting Reporting System (eSRS) and the Federal Funding Accountability and Transparency Act (FFATA) Subaward Reporting System (FSRS).
The Senior Subcontracts Administrator will work closely with Project Delivery teams, Shared Services Center, Accounting, Finance, Prime Contracts, and Project Control as well as subcontracting partners in support of primarily Federal contracts and occasional commercial contracts.
Job Responsibilities
• Ensure compliance with Contractor Purchasing System Review (CPSR) requirements.
• Provide full life-cycle subcontract management of various contract types, complexities, and sizes that will consist of monitoring subcontract and vendor performance, funding, and invoices/budgets to mitigate cost overruns.
• Develop and negotiate NDAs and TAs.
• Analyze, prepare, and submit Request for Quote (RFQ) and Request for Proposal (RFP) solicitation packages according to company requirements and in accordance with the Federal Acquisition Regulation (FAR).
• Evaluate subcontractor proposals, conduct price/rate analyses, and develop and maintain compliant procurement files that adhere to company policies and procedures and purchasing system standards.
• Ensure compliance with subcontract and procurement policies, procedures, and standard operating practices.
• Negotiate subcontract terms and conditions, including additions, deletions, or modifications to subcontracts.
• Prepare and manage subcontract agreements, including Indefinite Delivery, Indefinite Quantity Contracts (IDIQ), Task Orders (TO), and standalone subcontracts of various types, mainly Time and Material (T&M)/ Labor Hours (LH) and Fixed Price (FP), and prepare and track subcontract modifications and perform subcontract closeout activities.
• Enter and regularly update subcontracting data in TechnoMile Contracts Lifecycle Management System (CLM) and run Deltek Costpoint reports.
• Prepare and maintain subcontract modification trackers.
• Support Program Managers (PM) by providing guidance on contractual requirements and mitigating company risk.
• Work closely with internal customers (including project delivery teams, Shared Services Center, Project Control and Finance, and Accounting) and subcontract partners on evolving subcontracting needs and requirements and proactively seek solutions to emerging issues.
• Review and analyze relevant subcontracting data and perform the reporting in eSRS and FSRS.
• Actively participate in process and procedure enhancement initiatives of the Contracts, Subcontracts, and Project Control team and contribute to strategic initiatives across the company.
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About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.