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LiDestri Administrative Assistant III - manufacturing in Fairport, New York

POSITION SUMMARY:

Performs administrative duties for managerial, administrative or professional staff position levels, including the Plant Manager

DUTIES & RESPONSIBILITIES:

  • Creates reports, correspondence, memos, etc. using multiple software packages

  • Schedules meetings, conference calls, travel plans, conferences, events, etc. involving internal and external resources

  • Answers telephones, maintains calendars, scans and sorts mail

  • Organizes and maintains files and record system for the office

  • Handles sensitive information in a confidential manner

  • Project and analytical work is typically complex with significant impact to the business

  • Works independently with minimal guidance/supervision

  • Demonstrates initiative on expanding responsibilities and learning/using new technology

  • May train others

  • Report food safety & quality problems to personnel with authority to initiate action

  • Purchasing (Indirect Items) and Service POs (requisitions, POs, receiving –iPro/Oracle use)

  • Track and Maintain inventory/levels for all indirect items for the plant

  • Work Orders

REQUIRED EDUCATION, SKILLS & EXPERIENCE:

  • Requires AAS or equivalent (additional two years’ experience) plus a minimum of eight years’ office/administrative experience

  • Demonstrated advanced/expert experience in Microsoft Office

  • Excellent computer skills and the ability to learn new technology

  • Excellent customer service skills

WORKING CONDITIONS:

  • Regularly required to sit, use hands

  • Occasionally need to lift and/or move up to 10 pounds, with a potential of up to 25 pounds;

  • Sedentary office environment

  • Occasional exposure to manufacturing plant floor requiring the use of personal protective equipment (ear plugs, safety glasses, bump cap, skid-resistant leather shoes, etc.)

  • Must follow Good Manufacturing Practice (hair net, no jewelry, no fake nails or eyelashes, no food/drink, gum, etc. in manufacturing Plant)

DISCLAIMER: The duties listed above are intended only as illustrations of the various types of work that may be performed and is not an inclusive summary of job duties and responsibilities. The omission of specific statements of duties or responsibilities does not exclude them from the position. This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the Company as the needs of the Company and requirements of the job change.

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