Shire Jobs

Do you have exceptional administrative support skills and are you looking for an exciting,new and challenging opportunity?  If so,look no further! Adult Probation and Parole Northern Utah Region,is looking for an Administrative Secretary to provide administrative support to management and the Adult Probation and Parole staff. Adult Probation and Parole is a law enforcement agency that supervises and prepares investigation reports for people involved in and convicted of criminal behavior. *Note: This is a Schedule AX Career Service Exempt position. Job Description This job requires a broad knowledge of multiple law enforcement,criminal and legal information programs and related processes,procedures,policies and goals that enable staff to facilitate the work. You will also work with criminal information. May be required to resolve procedural difficulties and interpret regulations and policies which are pertinent to the scope of the office. This position will provide support and supervision over a team of Office Specialist II positions,who support the work of investigators,field agents, and their supervisors,in the management of community supervised offenders. Principal Duties As the Administrative Secretary you will be responsible for the following:

• Provide Administrative support to management and staff as well as act as a liaison between the office and other functional units of the region.
• Maintain accurate records.
• Lead,supervise staff and perform yearly evaluations.
• Work closely with the Courts and Board of Pardons and Parole.
• Work closely with other Regions to resolve issues.
• Alternate BCI TAC for the Farmington AP&P office.
• Track reports sent to the Court.
• Provide back up support to office.
• Originate correspondence.
• Train new employees.
• Follow State statute,rules,and regulations.

*The Ideal Candidate * The best qualified individual for the Administrative Secretary position is someone who:

• Has data entry experience.
• Is detailed oriented.
• Works independently with little or no supervision,but is able to work with a variety of people
• Has at least 1-year experience working in a professional office environment
• Has extensive knowledge of MS Word/Excel and Google suite
•  Is able to obtain and maintain BCI access (Bureau of Criminal Identification),which requires fingerprints and a background investigation
• Has excellent customer service skills
• Is an excellent communicator,both written and verbal
• Is able to multi-task and adapt to changing work priorities to meet strict deadlines
• Is organized

Preference Preference maybe given to those who:

• Are currently employed with the Utah Department of Corrections.
• Have experience working in the SONAR/Offender Watch,ICOTS,BCI computer program,and Courts exchange.
• Have experience working with law enforcement and/or the courts.

Why You Should Join Our Team The Utah Department of Corrections supports the pursuit of professional growth and development through a culture that encourages great employees,great attitudes and great teamwork. And besides working with a dedicated team of professionals who are dedicated to ensuring the public's s afety,you will receive great health and retirement benefits. Click here to view a summary of the benefits we offer. We also provide a generous paid time off so you can spend more time with your family and have a positive work-life balance. The Agency The Utah Department of Corrections is a dedicated team of professionals who ensures public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community. Our team is devoted t providing maximum opportunities for offenders to make lasting changes through accountability,treatment,education,and positive reinforcement within a safe environment. For more information on the Utah Department of Corrections please click here.