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This job was posted by https://www.arjoblink.arkansas.gov : For more information, please see: https://www.arjoblink.arkansas.gov/jobs/4211333

Summary of Job Duties:

Reporting directly to the Vice Provost for Distance Education, the Assistant to the Vice Provost for Distance Education is responsible for managing the Office of the Vice Provost for Distance Education. This management entails ensuring administrative operations run efficiently, maintaining and refining internal processes, coordinating resources, managing administrative data, implementing effective communications, and serving as a collaborator and connector to internal and external partners. Duties include, but are not limited to, managing and optimizing the Vice Provosts schedule; using initiative and strategic thinking to anticipate needs and prioritize emergent issues; assisting with the implementation of daily tasks; following up on action plans; and assisting with drafting communications. The Assistant to the Vice Provost also helps plan and coordinate events; assists with projects and initiatives; and forges close, collegial working relationships both internally and externally to Global Campus.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others. This position is not eligible for remote work. This position is housed in the Global Campus office on the downtown Fayetteville Square.

Minimum Qualifications:

• Bachelors degree from an accredited institution of higher education

• At least five years of administrative, professional, or business management support experience

• At least one year of supervisory experience

\ Preferred Qualifications:

• Master\'s degree or equivalent graduate degree from an accredited institution of higher education

• More than one year of experience working and supporting the operations of a fast-paced, complex academic unit at a higher education institution

• More than one year as an executive assistant to a high-level executive

• Experience with executive scheduling, including travel

• Experience with event planning

• Experience preparing written communications

• Experience with University of Arkansas at Fayetteville systems, policies, and procedures

• Experience supervising staff

• Knowledge of protocol and meticulous attention to detail when managing sensitive topics with members of academia, business, and government

Knowledge, Skills & Abilities (KSAs):

Excellent organizational, listening, interpersonal, communication, time-management, and project-management skills

Excellent written and verbal skills, with a high level of diplomacy and attention to detail

Superb customer service, trustworthiness, confidentiality, work ethic and discretion

Highly collaborative and works for the success of the team.

Ability to keep and maintain confidentiality in managing documents and information

Advanced skills in Microsoft Office suite and Workday

Ability to work in a fast-paced environment, maintain high-quality work, and meet critical deadlines

Ability to plan and coordinate activities, resources, and materials

Ability to meet project deadlines in a timely manner and seek other pathways as necessary to achieve success

Ability to be punctual and dependable

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status

All application m aterials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS{target="_blank" rel="noopener noreferrer"}

Please do not send to listed recruitment contact.

Special Instructions to Applicants:

Pre-employment Screening Requirements:

Criminal Background Check, Sex Offender Registry

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