Shire Jobs

1.Performs support services for assigned program(s). (Generates purchase orders and submits documentation. Processes checks payable list, copy checks, and mail checks. Manages local cab requests. Assists individuals with enrollment in Medicaid and for SNAP benefits through KY DCBS using online application portal and telephonic methods. Assists individuals with enrollment in Medicaid and for SNAP benefits through KY DCBS using online application portal and telephonic methods. Save documentation in clients folders. Assists clients with re-enrollment and recertifications for Medicaid/SNAP. Cab expenses are reviewed for accuracy and entered into CAREWare. Manages RWS approved voucher assistance services.)2.Prepares a variety of drafts of correspondence, reports, and forms on behalf of supervisor or others in division. (Prepares draft memos, letters, and other communications from templates. Updates forms needed by assigned program(s). Prepares simple or routine and non-routine reports. Prepares monthly Clinical Information Forms (CIF’s) and sends medical records requests to local medical providers. Prepares simple or routine and non-routine reports including but not limited to monthly check reconciliation, Health Insurance Program (HIP), Completeness, Evaluation Web, and financial reports from CAREWare.)3.Coordinates meetings/functions/events assigned by supervisor or others in division. (Maintains assigned calendar(s). Completes minutes for each program meeting.)4.Establishes and maintains filing system and/or database. (Maintains existing filing system(s), including filing in clients’ electronic case records. Scans records for electronic files and/or reports. Moves paper records to appropriate folders. Purges and destroys records no longer needed. Makes notations on records. Enters data into databases including but not limited to entering lab results, medical visits, and other data into CAREWare.)5.Communicates on behalf of supervisor or others in division. (Makes phone calls or sends e-mails or written correspondence from specific direction/script/template as assigned.)6.Ensures that supplies and equipment routinely used by individual(s) is ready for use. (In absence of Division Executive Assistant: Inventories, orders and maintains office supplies routinely used by individual(s). Orders non-routine office supplies and equipment needed by individual(s). Performs simple maintenance and troubleshooting on office equipment.)7.Ensures that routine office functions specific to division are performed to standard. (Assembles charts, packets and other materials used by program(s) or for meetings from existing materials according to sample. Handles mail. Ensures routing and delivery of items. Handles assigned cash for division. Acts as back-up to Division Secretary as needed or assigned.)8.Performs receptionist duties. (Answers phones. Greets visitors. Forwards calls. Answers non-technical and/or program-specific questions from callers.)9.Completes special projects. (Responds to public health emergencies as assigned. Completes other special projects.) PAGE 210.Performs other duties. (Attends work as scheduled or uses approved leave. Collaborates in and contributes to individual, team, and/or organizational quality improvement and evaluation activities. Assists in planning annual QI projects, participates in scheduled meetings and completes tasks and assignments for determined QI work. Participates in meetings. Serves on internal committees. Completes timecard. Completes travel reports. Completes required training. Completes daily time and effort sheets. Completes other assigned duties.)