Shire Jobs

Job Title

Administrative Coordinator I - Curriculum, Assessment, and Faculty Affairs Off-Campus Education

Agency

Tarleton State University

Department

Curriculum, Assessment & Faculty Affairs

Proposed Minimum Salary

Commensurate

Job Location

Fort Worth, Texas

Job Type

Staff

Job Description

Join our team and play a pivotal role in supporting innovative education programs beyond campus boundaries as the Administrative Coordinator for Off-Campus Education!

Works under the general supervision of the Associate Dean of Off-Campus Education and provides administrative support for Academic Affairs’ Fort Worth campus units: College of Business, College of Liberal and Fine Arts, and Off-Campus Education.

This is a full-time, in-office position located on Tarleton’s Fort Worth campus. Work hours: Mon-Fri; 8 AM-5 PM or as work requirements indicate which may entail some evenings and weekends pending scheduled activities. Requires the ability to work remotely at the University’s discretion.

Essential duties and responsibilities

Administrative Operations for Academic Affairs units:

• Collaborates with other administrative units across all Tarleton campuses to maintain schedules and accounts.

• Provide faculty and staff support as needed.

• Makes recommendations for process improvements, administrative changes, or new initiatives to assist with daily operations of all support areas.

• Develops, evaluates, and ensures adherence to the internal office and divisional procedures.

• Manages the maintenance of files, records, office supplies, and equipment.

• Responds to email and phone inquiries concerning the areas of direct support.

• Serves as point of contact to coordinate conference room schedule specifically for direct support unit’s meetings.

• Oversees the open work area on the third floor of the FW Building.

• Evaluate contracts with third-party vendors and the Tarleton contract office for accuracy.

• Submit payment requests for approval to the current contract portal (AggieBuy).

• Coordinates travel logistics and prepares itineraries for direct supervisor and support unit’s faculty members.

• Organizes meetings, seminars, and other special events and may provide on-site support.

• Assists with events on the Tarleton Fort Worth off-campus instructional sites.

• Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor.

• Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs.

• Performs special analyses and project summaries.

• Hires, trains, and supervises student workers.

Off-Campus Education Support:

• Maintains physical and digital files for all aspects of Extension Education.

• Attends Extension Education meetings with partners (currently CCI and Ed2Go).

• Oversees and updates the Extension Education website and forms.

• Designs and publishes course catalog and flyers to share with potential Extension Education students.

• Manages and maintains a list of prospective students, stakeholders, and email campaign targets.

• Facilitates email campaigns and other marketing items.

• Prepare reports:

• Compare the workforce needs with Extension Education

• Compile monthly enrollment data and evaluate with other TAMUS System schools

• Audits Extension Education Canopy account and all sub-accounts each month

• Maintains payment reports and submits payment requests for all faculty or community partners participating in Extension Education programs.

• Provide training for creating course tags in the online payment portal (Marketplace).

  Minimum requirements:

Education — Bachelor's degree or equivalent combination of education and experience

Experience — Two years of related experience

Knowledge, Skills, and Abilities: Knowledge of word processing, spreadsheet, and database applications.

Effective verbal and written communication skills.

Strong interpersonal and organizational skills.Ability to multitask and work cooperatively with others.

Ability to work with sensitive information and maintain confidentiality.

Institution Overview: A founding member of The Texas A&M System, Tarleton State University is breaking records — in enrollment, research, scholarship, athletics, philanthropy and engagement — while transforming the lives of over 18,000 students in Stephenville, Fort Worth, Waco, Bryan and online. For 125 years, Tarleton State has been committed to accessible higher education opportunities for all while helping students grow academically, socially and professionally through programs that emphasize real world learning and address regional, state and national needs.

Salary

The target base annual salary is commensurate with experience with a target base salary range of $41,000 - $45,100 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

• Family Education Benefit (Tuition Scholarship) (https://www.tarleton.edu/scholarships/employees/) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!

• Doctoral Educational Assistance (https://www.tarleton.edu/hr/doctoral-edu-guidelines/) – Full-time budgeted employees at all A&M System Universities, Agencies, and System Offices are qualified for reimbursement of tuition and mandatory fees. Eligibility: This program is applicable to the pursuit of a first doctorate degree only to full-time, budgeted employees who have been in a position no less than 2 long semesters. Click the link for additional details!

Employee Health, Wellness, and Financial Planning (https://www.tarleton.edu/hr/benefits/)

• Fully covered employee health insurance

• Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.

• Dental insurance

• Vision insurance

• Retirement and Insurance programs

Paid Leave (https://www.tarleton.edu/hr/benefits/)

Tarleton employees enjoy one of the greatest PTO packages in the area!

• Paid sick leave

• Holiday pay

• Vacation

• Longevity pay

• Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

• Complimentary tickets to all Athletic and Performing Fine Arts events!

• Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.

• Employee Wellness Release Time

• Staff Gym Membership Discount with Campus Recreation

• and other Tarleton Discounts

  Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

  Application Procedure:

  During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

  Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

  Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

Founded in 1899, Tarleton State University a founding member of The Texas A&M University System, has a rich history and tradition through generations that have inspired educational excellence. Tarleton maintains a commitment to transformational student experiences and career readiness supported by engaged faculty, staff, and alumni mentors. Tarleton State University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), earned the prestigious designation of Doctoral Universities: High Research Activity by the Carnegie Classification of Institutions of Higher Education, and is a member of the NCAA Division I, Western Athletic Conference.

Strategic Planning for the Next Decade - Tarleton Forward 2030 (https://web.tarleton.edu/tarletonforward/)

All links will open to a new tab

• Employee Services (https://www.tarleton.edu/hr/index.html)

• Benefits

• University Leadership (https://web.tarleton.edu/president/)

• Research and Economic Development

• Traditions and History (https://www.tarleton.edu/traditions/index.html)

  Tarleton State University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you have questions about submitting your application, please contact employment@tarleton.edu .