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Kaiser Permanente Support Services Representative in Fremont, California

The Support Services Representative is a member of the nursing team and contributes directly to patient care by ensuring that the necessary level of staff are provided for the inpatient units. The Support Services rep. serves as a liaison between the nursing staff and the nursing administration team members and is responsible for the correct interpretation of the provisions of the collective bargaining agreements covering staffing, scheduling, and pay practices.

Essential Responsibilities:

Ensures sufficient, appropriately qualified staff on a daily basis in accordance with the KP nursing workload management system, currently known as GRASP; generates daily reports describing variances between GRASP requirements and actually staffing needs; Works with Registry vendors to ensure compliance with The Joint Commission regulatory requirements for outside registry personnel; interprets collective bargaining agreements (CBA) to: minimize the cost of overtime and/or other premium payments; ensure seniority in vacation selection or other time off; creates ranking systems for regular staff in accordance with seniority provisions of contracts and availability forms filed by employees; documents discussions with staff and management to ensure that contract provisions are followed; may be required to testify at arbitrations or other legal proceedings regarding such documentation. in accordance with individual facilities guidelines, negotiates with staff to cover vacant shifts; generates and maintains computerized master schedule on a 28-day bases covering all nursing shifts throughout the hospital; addresses all urgent staffing/payroll situations; work with and/or provides necessary information to payroll to ensure employees are paid in accordance with CBAs or other KP policies and guidelines. interpret coded timecard module that arise and process timecards for payment on a bi-weekly basis.

Basic Qualifications:


  • N/A


  • High school diploma required some college preferred.

    License, Certification, Registration

  • N/A

    Additional Requirements:

  • Testing: Typing 40wpm.

  • Testing: PC skills test (able to pass PC skills assessment).

  • Excellent analytical abilities of both the written word, metrics, charts or other documents generated by the GRASP system; computerized staffing system.

  • Excellent interpersonal communications skills which enable individual to work with a variety of personalities and negotiate the necessary coverage for the hospital;

  • Strong problem solving skills allowing individual to develop creative alternatives to staffing/payroll issues;

  • Detail oriented to ensure that discussions with staff and decisions regarding selection of staff are documented in case of disputes;

  • Must be decisive with the ability to work independently and make decisions regarding staffing/payroll requests or challenges;

  • Excellent knowledge of computer programs such as Word and Excel with the ability to quickly understand and utilize the nursing workload data base;

  • Knowledge of health-care environment preferred;

  • High school diploma required some college preferred.

  • Must be flexible to meet the needs of the department.

    Preferred Qualifications:

  • N/A


TITLE: Support Services Representative

LOCATION: Fremont, California

REQNUMBER: 1128966

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.