Shire Jobs

POSITION SUMMARY:

Assists in the dealership financial preparation and implementation controls to ensure compliance. Analyzes and organizes office operations and procedures such as bookkeeping, preparation of payrolls, information management, filing systems, requisition of supplies, and other administrative duties.

DUTIES AND RESPONSIBILITIES:

• Assists in interviewing and hiring of Office Staff (includes employee reviews)

• Assists in reviewing and transmitting funds

• Assists in reviewing and signing company checks

• Assists in reviewing and signing all funding contracts for lenders

• Assists in reviewing, coding and entering parts invoices and other invoices/credits

• Adjusts warranty and service contract repair orders according to approved payment

• Reconciles and replenishes petty cash

• Collects NSF funds; turns over applicable items to legal counsel for collection

• Corrects and posts PID errors for documents not posted by system

• Assists in formulating procedures for systematic retention, protection, retrieval, transfer and disposal of records

• Discusses with clerical staff and reviews work performed regarding the portions of their jobs relating to handling and processing documents required by law.

• Reviews documentation which relates to the handling and processing of documents.

• Participates in dealership compliance training courses in order to learn and understand the federal, state, and local laws which govern retail automobile sales.

• Attends weekly conference calls and meetings to discuss compliance issues.

• Prints off scheduled accounts and disperses to responsible employee; follows-up with employee to review items on schedule; make necessary corrections.

• Enters monthly commissions and settleups into payroll program for processing

• Assists in reviewing weekly/salary payroll before it is processed

• Enters payroll GL reports into accounting system

• Prepares and process bi-monthly/quarterly sales tax deposits

• Assists with month-end close

• Assists in completion of annual/review/audit

• Liaisons with customers and outside vendors

• Lends support to all department managers

MANAGEMENT RESPONSIBILITIES: Supervises and coordinates overall office staff functions. Responsible for interviewing, hiring and managing office staff including completion of performance evaluations.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed here are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Applicants must be 18 years or older and be authorized to work in the U.S., have a valid driver license and professional appearance.

All employees must adhere to the below Company Values:

Respect: We treat everyone with genuine care and concern

Intelligence: Intelligence means we’re able to learn, grow and adapt.

Greatness: We are consistently exceptional in our work and continually improve.

Honesty: We keep our commitments, tell the complete truth and act with integrity

Teamwork: We understand the responsibilities of teamwork and are determined to pull our own weight.

EDUCATION and/or EXPERIENCE: A high school diploma and knowledge of bookkeeping procedures is a must. The ability to use 10-key and other office equipment, including computer and computer accounting software. 4-6 years of previous applicable work experience. Associates degree preferred. Advanced knowledge of Microsoft Office products.

COMPUTER SKILLS:Inventory Control Software, internet, Microsoft Office Products

PHYSICAL DEMANDS:While performing the duties of this job the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee needs ability to sit and work at a computer for long periods at a time. Ability to lift up to 25 pounds.

WORK ENVIRONMENT: Office environment but must be able to move throughout dealership to collect information.

NOTE:

This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with this job. While this list is intended to be an accurate reflection of the current job, the Company reserves the right to revise the functions and duties of the job and to require that additional or different tasks be performed as circumstances dictate.

I have carefully read and understand the contents of this Job Description. I understand the responsibilities, requirements and duties expected of me. I also understand that this Job Description does not constitute a contract of employment nor alter my status as an at-will employee. I have the right to terminate my employment at any time and for any reason, and the Company has the same right.

We are an Equal Opportunity Employer