Job Information
University of Florida Administrative Assistant I in Gainesville, Florida
Administrative Assistant I
Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=534205&lJobSourceTypeID=796&sLanguage=en-us) Job no: 534205
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Dentistry, Health Care Administration/Support
Department: 34010301 - DN-CLINIC ADMINISTRATION
Classification Title:
Administrative AST I
Job Description:
The College of Dentistry, Office of Clinic Administration is recruiting for a Administrative Assistant I. This position provides both clerical and non-clerical support to the Office of Clinic Administration.
Support of Patient Registration: Aid the Patient Registration area with management of patient check in, questions, phone calls, college switchboard etc. This includes learning all aspects of the operations in this area from axium usage to scanning as well as collecting and documenting PHI Accurately enter insurance information, identification, and obtain signatures for consent forms. Professionally answer calls from patients and internal personnel. Maintain cleanliness and order of your area including the lobby. Comply with safety and security requirements for this area at all times.
Support predoctoral dental lab case manager (Teaching Specialist I): Process electronic dental lab prescriptions and prepare the dental laboratory cases for transport to the external dental lab. Manage receiving of completed dental lab cases, and prepare cases for transportation back to the proper predoctoral dental clinic. Accurately complete actions associated with the dental laboratory processes in the patient management system. Communicate professionally with prescribing provider (faculty supervisor) and/or dental lab as needed to clarify details of prescription orders. Dispense denture teeth and implant parts as ordered within the patient management system. Comply with safety and security requirements for this area at all times.
Support the Office of Clinic Administration: Manage incoming calls and walk-in inquiries when the administrative assistant is not available. Manage the clinical dean’s schedule as needed. Provide support with copier/facsimile and other office equipment. Comply with safety and security requirements for this area at all times.
Other duties as assigned.
Expected Salary:
$16.80 per hour
Benefits: The University of Florida offers low cost State Health (https://www.mybenefits.myflorida.com/health/health_insurance_plans) plans, a number of Dental plans to fit you and your family’s needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available.
Build your retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans.
UF provides a variety of leave programs including vacation, sick leave, 10 paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days, typically used during the holiday closing period (accruals based on full time employment). UF also provides you the flexibility to deal with life’s challenges by offering paid family leave, eight full weeks of leave over a 24 month period.
UF Employees are also eligible for the GatorPerks discount program (https://benefits.hr.ufl.edu/gatorperks/) , which provides big savings at various business and retailers!
Explore UF’s plethora of benefit options here: TEAMS Benefits (https://benefits.hr.ufl.edu/my-benefits/explore/eligibility/teams-usps/)
Minimum Requirements:
High school diploma or equivalent and one year of relevant experience.
Preferred Qualifications:
Knowledge:
Working knowledge of University of Florida, State University System, and government agencies
Knowledge of effective office procedures
Skills:
- Skilled in preparing correspondence and reports using a personal computer
Abilities:
Ability to deal with the public in a courteous and tactful manner
Ability to communicate effectively, verbally and in writing
Ability to establish and maintain effective working relationships
Ability to follow verbal and written instructions
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD-214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:Yes
Advertised: 12 Dec 2024 Eastern Standard Time
Applications close: 19 Dec 2024 Eastern Standard Time